How To Better Organize eLearning Documents: 4 Efficient Tips
There are a lot of eLearning materials out there that eLearners use to acquire new knowledge. In addition to eBooks, students who use the internet to learn new things, or to revise what they’ve learned so far, can also find different learning materials there. Those learning materials are documents of a smaller size than a regular eBook, and they can be downloaded, and used for free.
As the time goes by, and eLearning becomes an inevitable part of your life, your computer will be piled up with documents. You never know when you will need one specific eLearning document, you should better organize it well. Not only will you know where every document is placed, but your computer will also be more neat and organized.
In order to better organize your eLearning documents and worksheets, you should learn how to keep track of them. You can also rely on the cloud and store documents there to save some computer memory. Also, you shouldn’t forget that you can reuse old documents, and not to just keep creating new documents every time you need to do the same exercise. So, let’s see what you can do to manage your eLearning documents efficiently.
1. Keep Track Of Your Documents
First of all, you can make folders named by subjects or purpose. If you are learning multiple different subjects, this is a must. But even if you are learning one subject only, you can make folders that will somehow divide your materials by purpose. For instance, one folder can be only for theory, then another folder can be for revision, exercises. The third folder can be for tests. Depending on a subject, you can divide documents in a way it will help you find one document faster.
If you like to use tools to perform different actions on a computer, you can try DropIt tool that manages files and folders. DropIt can rename files and folders, move them, lock them with a password, compress them. With this tool you can split folders on multiple smaller folders. All in all, it can help you organize your folders and track your eLearning documents.
2. Store Documents In The Cloud
It would be a bit strange if you practice eLearning and don’t practice storing documents in the cloud. Having documents stored on Google Drive or Dropbox, you can be sure that you will have easy access to your documents, when you are away from home. If you want to do some eLearning in the public transport, in a park or while waiting a friend to meet, you can move the documents you need in the cloud. You don’t need to burden your phone’s memory and to save files on the phone, when you can use the cloud. Also, if your computer runs out of memory, you can store old documents in the cloud, those documents you won’t need in the near future. It’s a pity to get rid of eLearning materials when you can keep them all in the cloud. Maybe one day you will need them again, or one of your eLearning buddies will be thankful to get them.
3. Reuse Old Learning Materials
Speaking of old eLearning documents, there are types of documents you can use over and over again. For instance, all kinds of tests, exercises, and other materials with fill-in blank spaces can be reused. You don’t need to retype the whole exercise again, you can just delete information you don’t need, and use the rest.
If your old documents are saved in PDF, you will need a tool to turn that PDF into an editable Word document. One such tool is a PDF to Word converter, which converts PDF files to Word, in 3 simple steps. Once you get a Word file, you can remove answers from your old test and try to do it again.
4. Remember Where You Found Them
It can be helpful to bookmark those websites and online resources where you have found your eLearning materials and eBooks. So, next time you need to find additional exercises on specific topic, you can visit those websites first without spending time searching the internet.
There is a tool that you can use to keep all those websites in one place, it is called Symbaloo. It is very easy to use, and next time you need to find additional information, or materials about the subject, you can head over there and revisit the website where you have initially found similar things.