Trending Learning Management Systems (LMS)
About the vendor
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Customers
  • Large Enterprises (>10,000)
  • Small/Medium Businesses
Use Cases
  • Immersive Learning
  • Microlearning
  • Public Sector External
Industries
  • Education Management
  • eLearning
  • Higher Education
Deployment
  • Desktop Application
  • Mobile Application
  • Self-Hosted Cloud-based
Platforms
  • Linux
  • Mac
  • Windows
Browsers
  • Apple Safari
  • Google Chrome
  • Internet Explorer
  • Mozilla Firefox
Training
  • Documentation
  • In Person
  • Live Online
  • Online Tutorials
  • Webinars
Support
  • 24/7
  • Business Hours
  • Email
  • FAQ
  • Knowledge Base
  • Live Online
  • Online Community
Supported Specifications
  • SCORM 2004
  • xAPI/Tin Can API
Languages Supported
-
LinkedIn Page
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X
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What is Smartcare?

Smarter Child care Software Solutions
for owners and directors
You do important work; you’re building up the next generation. However, with a surplus of child care centers across the globe, you need help standing out from the crowd. That’s where child care software comes into effect. 

This software, also known as child care management, simplifies the process of managing day care, preschool, and other programs. What’s more, it helps you develop deeper relationships with both children and parents, ensuring long-lasting collaboration and a successful business model.

Smartcare provides a cohesive platform to manage one or multi-site child care centers. Our technology and training support better communication between staff and parents.
 

Overview of Smartcare benefits

Elevate your multi-center operations with overview information and reports
Do you know which centers are performing at the highest rate? Which centers have declining or increasing attendance? Having real-time data at your fingertips gives you the ability to make actionable decisions and increase revenue.    

 
Easily bill and accept parent payments
In the era of on-demand streaming and fast food, you shouldn’t have to wait for payments to come in. Eliminate the hassle of invoicing and delayed payments with one easy-to-use management system. And with our strong API integration you’ll have a greater arsenal of tools at your hands.

Efficiently manage your school or center
You got into child care because you knew that you could make a difference in the lives of a future generation. Don’t let the administrative burden of an antiquated system keep you from fulfilling this purpose.

 
Enliven your team with better tools & training
Even the best teams can get bogged down by paperwork and spreadsheets. Support your leaders with all the tools they need to succeed. Child care software makes day care more engaging and empowering for everyone involved.

Features

Learn more about Smartcare features that set it apart from the competition. Discover how its unique tools and capabilities enhance your processes.

Accounts

Add a new user Allows administrators to add new users directly to their LMS for streamlined user management.
Archive users Deactivate and store user accounts without deleting them.
Browse list of users View all registered users in the system.
Bulk User Actions Manage multiple user accounts at once.
Custom/Mandatory User profile fields
Upload users Import users via spreadsheet.

Activity grading

Course History View completed and ongoing courses for each user.
Gradebook Centralized view of all learner grades.
Gradebook audit trail
Gradebook comments
Manual Grading ("Marking")
Multiple grading scales

AI Features

Adaptive Learning
AI Powered
Chatbot
Content development
Content Translation
Intelligent recommendations
Natural Language Processing
Predictive analysis
Quiz generation
Text-to-speech

Authentication

Active Directory/LDAP Integration
Custom User login page Personalized login interface.
Manual Accounts
No login
SAML2/API Integration Single sign-on and external authentication.
Self-Registration Users create their own accounts.
Self-Registration w. Admin Confirmation

Categories

Assign Courses to categories Organize courses under specific categories.
Create new Categories Add new organizational groups for courses.
Manage Categories Edit, delete, or update categories.
Priced Categories (Bundle)

Certificate management

Certification life-cycle
Manage certification templates
Predefined certification templates
Unique Certificate by Course
Unique Certification by Curriculum

Compliance management

Certificate expiration notifications
Certification Expiration Management
Due Date notifications
Soft/Hard Stop Due Dates

Course Creation

Assignments Engine
Built-In Authoring Tool Create content directly inside the platform.
Can reuse PPTs, PDFs, Videos
Changing Course default settings
Consume online video content
Content Library
Course backup Options
Drag & Drop Interactions Interactive content creation.
Hybrid Learning Courses
Learning Paths (Curriculums)
LRS
Scheduling LIVE events
Survey Engine
Tests Engine
Upload courses

Customization

Mobile Learning Support
Personalized views

Enrollment

Attendance Tracking Track presence in sessions.
Automated Enrollment (based on User data)
Guest Access Settings
Manual Enrollment Manually assign users to courses.
Progress Tracking Monitor learner progress in real time.
Self-enrollment Allow learners to join courses freely.
Self-enrollment (with a PIN #)
Survey enrollment (based on a response)

Format

Course Discussions
Gamification Format Add game elements to courses.
Learner Upload
LIVE Chat Option
Social Format
Topics Format
Video Conferencing Integration
Weekly Format

Gamification

Badge customization
Badges
Customize Gamification mechanics
Leaderboards
Levels
Points
Rewards

Interface options

Additional external pages
Block Management
Calendar Settings
Language settings
Learning Accessibility
Location Settings
Media embedding settings
Multilanguage Support
Ready-made Themes

Learning types

Asynchronous Instructor-led
Asynchronous Self-paced
Blended Learning
Synchronous Virtual Classroom

Mobile learning

Offline (disconnected Mobile app)
Online (Internet connected)

Offline

Support for offline access to content

Reports

Automated Report Scheduling
Canned Reports
Dashboards and Graphic Reports
Email delivery of Reports
Exporting Reports in variety of formats
Grading Report Settings
Learning Analytics Tools
Training Record Maintenance

Roles

Define roles
Role Assignment
System Permissions per role
Teams and Team Hierarchies

Security

Anti-spam
Anti-virus
IP Blocker
Restrict registration to specific domains
Strong Passwords

Shopping cart

Built-In Shopping Cart
Shopping Cart as Plug-In

System reports

Automatic email reports in predefined intervals
Custom reports generator
Email notification settings
Live Logs
Pricing

Learn more about Smartcare's pricing options, cost, and plans so you can make a well-informed, business-wise decision on the best software to use for organization.

Pricing Model
  • Free Trial
  • Subscription
License
  • Paid
Starting Price
  • $59
Free Trial
  • Yes

Integrations

Learn more about Smartcare's integration options.

API

API

Gmail

Gmail

Smartcare logo
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Reviews

Is Smartcare the right solution for you? Read verified Smartcare reviews from people in industries like yours to make a confident choice.

Performance Overview
Overall Rating 80%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend

This platform makes handling daily childcare center tasks incredibly simple and efficient!

Aug 16, 2025

Overall Rating 78%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? Smartcare has been valuable for making everyday operations more efficient. Tasks like tracking attendance, handling billing, and managing payments are much simpler with everything built into one system. For childcare staff, this cuts down on manual work and reduces the chances of errors, which ultimately helps the center run more smoothly. Parents also benefit from the convenience of accurate billing and quick updates.
What do you dislike? One drawback is that not all advanced features are automatically available to every user. Functions like digital lunch menus or storing contracts often depend on the specific subscription level the center has purchased. That means some tools you might expect aren’t always part of the standard package. It can be frustrating to realize you need to upgrade to access features that feel essential.
Reviewer photo

Jeremy W.

Industry : Leisure, Travel & Tourism | Company size : 201-500 | Level : Senior | Focus : Administrative | Experience using the software : Less than 6 months as User, Administrator

A good platform if you want to regularly use it for keeping parents updated

Jul 26, 2025

Overall Rating 77%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? Smartcare brought together several useful features that made preschool management more convenient. I found it easy to navigate the system when pulling reports, which saved time on administrative work. Uploading photos and sending them directly to parents was also simple, creating a better connection between the classroom and families. The messaging tools allowed for clear communication, which parents appreciated.
What do you dislike? “While customer service was responsive, after using Smartcare for more than a year, the support we received didn’t always resolve the issues we faced. Billing in particular became a recurring problem, and we struggled to get effective solutions. This created frustration for both staff and parents. Ultimately, our organization decided to switch to Procare to handle these needs, though that system also has trade-offs.
Reviewer photo

Mirko B.

Industry : Logistics and Supply Chain | Company size : 11-50 | Level : Manager | Focus : Administrative | Experience using the software : Less than 6 months as User, Administrator

A child care app designed with parents in mind, one they will genuinely love and appreciate

May 21, 2025

Overall Rating 82%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? Smartcare is simple to use and has been incredibly helpful in keeping track of my child’s day at the center. I love how it keeps me informed with updates and makes it easier to stay connected with teachers. As a parent, it feels like an essential tool that brings peace of mind.
What do you dislike? Some parts of the system can be a little tricky to navigate, especially when you’re first getting used to it. Once you learn where everything is, it becomes much easier, but having a clearer layout would make the experience even better. Overall, it’s still a great product.
Reviewer photo

Molly A.

Industry : Elearning | Company size : 51-200 | Level : Senior | Focus : Consulting | Experience using the software : 6-12 months as User, Administrator

A highly valuable and very helpful tool for seamless check-in processes and ongoing customer support

May 13, 2025

Overall Rating 76%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? Smartcare has been a useful solution for managing daily sign-ins and sign-outs at the childcare center. The process is quick and saves time for both staff and parents, creating a smoother start and end to the day. I also found their customer service team to be responsive whenever questions came up. Having someone available to explain the basics and walk through issues gave me confidence that we could keep things running without long delays.
What do you dislike? The biggest challenge we faced was the number of glitches within the system. At times it disrupted workflow and made things feel less reliable. Another concern was the lack of clarity around how to use all of Smartcare’s features. While the basics were covered, I never felt like we had enough guidance to take full advantage of everything available. Better training materials and a more stable system would go a long way in improving the overall experience.
Reviewer photo

Jared D.

Industry : Higher Education | Company size : 11-50 | Level : Senior | Focus : Administrative | Experience using the software : 6-12 months as User, Administrator

Convenient billing system, but there’s still room for improvement and future growth

Feb 28, 2025

Overall Rating 76%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? One of the things I appreciated most about Smartcare was the automatic billing feature. It made handling payments much easier and gave parents peace of mind that tuition was being processed on time. The ability to batch message parents was also helpful, especially when sending reminders or announcements.
What do you dislike? Where the system fell short was on the teacher side. The website wasn’t user-friendly, and without a dedicated teacher app, posting updates felt more difficult than it should be. There were also several technical problems, including crashes and glitches, which disrupted daily tasks.
Reviewer photo

Bessie H.

Industry : Hospitality | Company size : 201-500 | Level : Senior | Focus : Operations | Experience using the software : More than 1 year as User, Administrator, Member of the deployment/customization team, Member of the procurement team

Balanced Usability For Ongoing Learning Needs But Visual Branding Options Are Limited

Nov 26, 2024

Overall Rating 81%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? Smartcare has helped our company by bridging the training gap across multiple departments, while creating a unified and accessible environment. Search is surprisingly competent, which means learners can easily find what they need in an extensive content library. Uploading updates or new modules is effortless, and the platform rarely experiences interruptions.
What do you dislike? The options for visual branding are limited by today's standards, offering less flexibility than many teams may want. Everything works well, but the training environment could be more tailored to companies with established branding guidelines. Further broadening those options would go a long way toward establishing an even more distinct and recognizable experience.
Reviewer photo

Charlotte T.

Industry : Capital Markets | Company size : 201-500 | Level : Manager | Focus : Administrative | Experience using the software : 6-12 months as Administrator, User

Strong Reporting And Intuitive Tools For Training But Advanced Setup Takes Time

Oct 5, 2024

Overall Rating 81%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? Smartcare is notable for its clean design and gradual learning curve. The barrier to creating new courses is low; it's ideally suited as a platform for structured content. The reporting functionality has been something we've found particularly valuable for monitoring compliance. Managers can pull their own, detailed summaries without outside assistance; the time saved each quarter is substantial.
What do you dislike? The platform they provide is user-friendly for the most part, but when it comes to initially configuring some of the more advanced features, that process takes a little time. Some customization is non-intuitive, and smaller teams will require additional time to set everything up correctly. Once established, the tools function well; however, guidance during the early configuration could be improved.
Reviewer photo

Lucas M.

Industry : Consumer Services | Company size : 501-1,000 | Level : Director | Focus : Operations | Experience using the software : More than 1 year as Administrator, User

Seamless User Experience Increases Engagement But Social Learning Tools Are Limited

Sep 22, 2024

Overall Rating 82%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? Our staff transitioned into it easily and quickly because everything, from navigation to enrollment, just feels clear and logical. Multimedia files are uploaded rapidly, with the platform handling large files efficiently.
What do you dislike? Some features that would enhance collaboration, such as built-in peer discussions, currently feel limited. While learners can complete tasks efficiently, the social learning aspect is not as strong as we hoped. Adding more interactive tools would make it easier for teams to share ideas and stay aligned during longer training cycles.
Reviewer photo

Isabella F.

Industry : Executive Office | Company size : 501-1,000 | Level : Senior | Focus : Finance | Experience using the software : 6-12 months as Administrator, User

Reliable Platform With Strong Learner Management But Analytics Filters Are Limited

Aug 1, 2024

Overall Rating 81%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? Smartcare has been a great tool in streamlining our learning processes. The course builder is smooth, and it provides us with just enough freedom without overwhelming our new administrators. Learners value that the content is clearly organized and find this most useful in longer modules.
What do you dislike? The analytics part is good, but the filter options could be more versatile. And sometimes, specific data points turn out to be more challenging to find than anticipated, particularly during an audit or when preparing a report for management. Better filtering or saved view options would benefit teams that regularly compile reports for various departments.
Reviewer photo

Jameson C.

Industry : Entertainment | Company size : 201-500 | Level : Senior | Focus : Administrative | Experience using the software : More than 1 year as Administrator, User

Dependable Performance That Simplifies Learning But Mobile Experience Is Inconsistent

Jul 28, 2024

Overall Rating 84%
  • Usefulness
  • Usability
  • Customer Experience
  • Likelihood to Recommend
What do you like best? Smartcare has made it significantly easier for our staff to manage training programs without relying on technical assistance all the time. The intuitive layout makes you feel at home, and most tutors can start building courses after the first day. The reporting choices provide enough detail to monitor participation and spot gaps before they become problems.
What do you dislike? Some users prefer more consistency in their mobile experience, regardless of the device. Some readers complain that a few pages load more slowly or require a bit more scrolling. The service is generally good across the board. Still, a more polished mobile interface would make everything feel more cohesive, especially for people who rely heavily on their phones or tablets.
Reviewer photo

Mia H.

Industry : Elearning | Company size : 501-1,000 | Level : Manager | Focus : Finance | Experience using the software : More than 1 year as Administrator, User

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