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When I Work

Build the work schedule in minutes. Share and track it—for free!

Who Uses This Software?

From small businesses to large enterprise operations, management teams in every industry are using When I Work's free (up to 75 employees) software to fix employee scheduling & improve communication.

  • Large Enterprises (>10,000)
  • Small/Medium Businesses
  • Hospital & Health Care
  • Hospitality
  • Retail
  • Trade
  • Transportation/Trucking/Railroad
  • Self-Hosted Cloud-based
  • Software as a Service / Cloud
  • Mac
  • Windows
  • Apple Safari
  • Google Chrome
  • Internet Explorer
  • Mozilla Firefox
  • Documentation
  • In Person
  • Live Online
  • Online Tutorials
  • 24/7
  • Business Hours
  • Email
  • FAQ
  • Knowledge Base
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What is When I Work?

Use When I Work to easily schedule and communicate with employees. When I Work's features include:Send the schedule to staff as a text message. Two-way text messaging which allows employees to accept open shifts and request their schedule via text message. Activate Attendance and let your employees use the mobile time clock to punch in from their smart phones or set up an iPad as a terminal. Easily see which location your employees clock in from on the map and after you review the time sheets, you can finalize them with the click of a button.

When I Work is the perfect tool for small business owners, operations managers, HR managers, or anyone managing hourly schedules.

Overview of When I Work benefits


When I Work is free to small businesses with only 75 employees or less. This is cost efficient and allows for a streamlined business administration with no cost whatsoever. For no fees and contract whatsoever, small business owners can begin hiring, scheduling, time tracking and messaging for free.

Organized Scheduling

Scheduling is streamlined and simplified. An entire week’s schedule can be made in minutes because all relevant employee data (preferred and scheduled time off) is present and a scheduler is given a complete view as to attendance and manpower need. An employer can opt to create schedules lasting for weeks or for months and employees can be easily informed through push alerts once they’re available. Employees can also be easily informed of changes through push alerts.

Timesheets and payroll export

You can also fine-tune timesheets submitted by employees for approval. The application will alert you about potential problems before they escalate. Because the process is streamlined, errors can be easily seen and corrected. Discrepancies will be a thing of the past because the scheduler’s simplified view will easily verify and validate time and location check-ins.



Learn more about the features that differentiate When I Work from the competition.


Learn more about When I Work's pricing options so you can make a business-wise decision on the best software to use.


Find out how When I Work stacks up against its most popular competitors.