5 Easy Steps To Conduct Training Needs Analysis

Why Is Training Needs Analysis Requisite?
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Summary: Needless to say, conducting a Training Needs Analysis is imperative in carrying out a successful training program. Listed below are 5 easy steps to conduct a TNA and how to effectively bridge the performance gap among learners.

Why Is Training Needs Analysis Requisite?

A new job is always delightful. It comes with a lot of anticipation for both the employee and the employer. However, this can be challenging, stressful, and demanding at times. A significant reason is an inefficiency in understanding what the job demands precisely. The sooner it gets noticed, the faster one can accomplish success in the workplace. Today, no job is exactly as one expects. It is through an effective training and development program that employers educate employees for new skill acquisition in order to comply with the assigned duties of their business.

We agree that random training sessions do not work. In order for any corporate training to be successful in the workplace, Training Need Analysis (TNA) is imperative.

What Does Training Needs Analysis Imply?

In a nutshell, it is the analysis of training need to fill the skill gap between the prevailing capabilities of the employees and the capability desired by the organization. In order to analyze the training needs of an organization, there are some questions that need to be answered first. Here we go!

What Are The Predominant Reasons For Conducting A Training Needs Analysis Or TNA?

Organizations conduct Training Needs Analysis to:

  • Identify the key areas of employee performance gaps
  • Upskill employees to meet expected job responsibilities
  • Accomplish business objectives through target-driven performance

Why Do You Need A Training Program?

Corporate training is the act of imparting the right knowledge and skills to an employee to promote work efficiency. Training is requisite to bridge the knowledge and skill gap between the existing performance and the desired performance in an organization. Effective training can be imparted only after the skill gap is analyzed.

How Can You Bridge The Skill Gap?

Training is a unique way to solve the skill deficiency of employees. Effective training programs help ensure employees ace their performance in the workplace.

Who Is Required To Be Trained?

Training is required for trainees or employees of an organization, who lack effective skills and knowledge aligning with their job requirements.

What’s The Training That Needs To Be Imparted?

It is the training material or the content for the required skill and knowledge that will be imparted to trainees or employees of an organization.

How To Conduct A Training Needs Analysis Or TNA?

The Training Needs Analysis involves taking 5 major steps targeted toward achieving the desired business goals. This is the first and most crucial step to develop a successful training program. It goes like this:

 1. Identification Of The Business Objective

Understanding the business objective helps determine the desired outcome of the training program. What should be achieved by conducting the training program? Does the training outcome meet the desired objective of the business?

It is important to answer these questions before you proceed further.

 2. Identification Of Skills Required To Meet The Business Objective

Analyzing the required skills aligning with the objective is the second most crucial step here. Unless you discover the desired skills to achieve the business goal, you will not manage to figure out the possible ways to address the business objective.

It’s the knowledge and skills that help in performing the task, thus, reaping the desired results.

 3. Performance Gap Analysis

The performance gap typifies the difference between the desired performance and the existing performance of the workforce.

Analyzing the performance gap is imperative to conducting training aligned with the skills required for the job; to bridge the prevailing performance gap among the employees.

This study focuses on the root causes of the performance gap—addressing the right solution to the issue. The causes can be understood as a lack of employee skill, knowledge, working capacity, unfulfilled expectations from the organization, troubling work culture, and unavailability of the resources at work.

In order to analyze the performance gap, there are a few proven ways for the analysis phase. They are as follows:

  • Online assessment
    The online assessment is an effective way to evaluate the competency and knowledge of the company’s employees.
  • Discussion with employees or the target group
    The discussion is valuable indeed. It is used to examine and understand the core issue of the performance gap, and how someone can overcome issues and their shortcomings if any.
  • In-house organization survey
    The survey gives the answer to how competent the employees feel at work. What are their likes and dislikes pertaining to their task? And most significantly, what would they like to be trained on?
  • Work observation
    The observation helps analyze the work fashion of the employees. This helps assess the work discipline, time management, and amiable team working ability of the employees.
  • Work review
    The review determines how well the work has been done in alignment with the task objective. It looks for errors, work formats, and new innovations implemented in the task.

4. Training Delivery Mode Selection

Once the performance gap analysis gets executed thoroughly, it’s time to decide upon the exact mode to deliver training to the employees. Here are the options to choose from:

  • Online training
  • Classroom training
  • On-the-job training
  • Conference or university program
  • Blended learning
  • Mentoring and coaching

5. Designing And Developing The Ultimate Training Program

Finally, after all of the observations and evaluations, the time comes for outlining, designing and developing a goal-oriented training program. This is the most crucial of all the steps, as only appropriate training material can upskill employees in order to meet the desired business goals.


Training is a quintessential approach to educate, upskill, and solve issues associated with performance gaps. Consequently, TNA is becoming a prevalent method nowadays to identify the exact gap for choosing the right training program for employees.