6 Best Practices Of Remote Leadership For Distributed Teams

6 Best Practices Of Remote Leadership For Distributed Teams
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Summary: From being a pro at communication to advocating for your team's well-being, read about the best strategies you can follow as a remote leader to help your people perform their best.

The Essentials Of Effective Remote Leadership

Being a motivating and inspiring leader for your team is never easy, especially when times are tough. It's even harder to do it remotely without seeing your people face-to-face. Remote leadership requires you to manage team members who may be located in every corner of the globe. It's something that requires strong soft skills and planning to maintain the same performance levels as an in-person team. But how can you become a successful remote leader and support your team through thick and thin? Let's dive into the best practices for remote leadership and see how you can create an exceptional team culture even from afar.

How To Set The Foundation For Distributed Teams

Before building your remote team, you need to establish some basics. First, you need to decide which communication tools you're going to use according to your team's needs. Are you going to need an instant messaging app? Does it offer video conferencing options, or will you need a separate platform? Find the most user-friendly ones and make sure to keep it minimal; try not to use more than two or three apps.

Then, decide how often you'll meet with your team through your video conferencing tool. You need a steady schedule so everyone can plan their tasks and manage their time effectively. For instant messages and emails, you need to decide on your availability and set your boundaries. As an example, are you willing to respond after work hours or on your days off? Lastly, define everyone's roles and responsibilities. You can't be next to everyone and check their progress on different projects. Similarly, your team members can't come to you for clarifications all the time, so it's best to set clear expectations for everyone's tasks.

6 Practices Of Great Remote Leaders

1. Building Remote Teams

The first step in building a strong distributed team starts with the hiring and onboarding phases. As a leader, you need to make sure that these processes, done remotely, are going to bring the ideal employee into your team. Start with a detailed job description that will give the candidates a clear picture of the qualities needed in a remote role. After the initial interview, consider testing their skills with an assessment or project so you can ensure they have what it takes to join your team. The onboarding phase should also be closely monitored by you, as employees working remotely need to get familiar with the online tools or different procedures. Let's not forget about team culture, too. Employees should feel safe working with your team, so make sure you create a supportive environment. This includes regular team meetings, online team-building activities, celebrating special days, acknowledging their contributions, and receiving feedback from both parties.

2. Effective Communication

Remote leadership can't be successful without proper communication. Communicating effectively brings the team together in a work setting where people don't see each other face-to-face and only interact through the screen. It's not just about using the right tools to send messages or make video calls; it's more about being transparent and clarifying everything. It is essential that employees know what you expect of them, especially while working remotely. Assigning everyone roles and responsibilities will allow them to work autonomously and be more efficient and productive. Regular meetings are also important. They ensure everyone is on the same page regarding their tasks and deadlines but also make you aware of any challenges your team may face. Don't forget one-on-one meetings, though. These bring you closer to your team members, making them feel heard and cared for.

3. Empowering Team Members

A strong remote leader is always there for their team members, making sure they are empowered to perform at their best. This involves building trust and giving them the freedom to manage their workload and time without micromanaging them. It's challenging to monitor everyone's progress while working remotely, but you've selected your team members carefully and you're well aware of everyone's capabilities. So, giving them space to complete tasks at their own pace, within deadlines, and focusing only on the results will give them the confidence to keep working. Empowering them also involves providing them with everything they need to thrive in their roles. From tech support to skill development, you should equip them with resources to help them grow personally and professionally.

4. Managing Performance

Speaking of focusing on the results, managing your distributed team's performance is key to remote leadership. First of all, you need to start with realistic and precise goals so everyone knows where they're headed. Will they need to focus on increasing sales or building brand awareness? Do they need to work on higher customer satisfaction rates? Make sure to frequently check in with your team members, too. Discuss their progress and help them overcome challenges or adjust their goals if they struggle. Additionally, don't hesitate to celebrate their efforts and boost their morale when their performance metrics are high. However, since remote work settings can get unpredictable, you may notice performance slipping. When this happens, address it directly with your team members and try to find ways to resolve it together. Do they need more time to work on their tasks? Is the workload too heavy? Catching the problem early gives you more time to navigate it and helps your team members get back on their feet quickly.

5. Promoting Work-Life Balance

As a leader, you set the tone for your distributed team. And since you don't want your people to feel stressed and burned out, prioritizing well-being should start with you. If you're working late hours and send them emails at midnight, they get the feeling that they should have work on their minds 24/7. What you should be doing instead is encouraging them to use their PTO, take regular breaks, and not open their laptops or emails after the standard working hours. Plus, be open about your hobbies outside of the workplace. Hearing you be passionate about things you love will motivate them to take on new interests and start appreciating their work-life balance. At the same time, encourage them to care for their mental health and create a safe environment for them to speak up when they're struggling or feeling stressed. In fact, establish some days off for a mental health break and use them yourself to set a good example.

6. Addressing Challenges

From time zone disparities to cultural differences, remote work has its challenges. Remote leadership involves facing them and resolving them efficiently. Since your distributed team may include people from all over the world, you're in for schedule differences. For a start, setting standard working hours is an excellent idea. Moreover, all of you being available for team meetings is ideal, but in that case, your team may need a little flexibility. There are many time zone tools available that can help everyone know exactly when is the right time to reach out or hop into a meeting. As far as cultural differences are concerned, see them as an opportunity to celebrate cultural diversity with virtual team events about traditions or holidays that will bond you and foster inclusivity.


Effective remote leadership is the glue that holds your team together and helps its members thrive. Successful leaders often notice their people being happier on the job, more connected with their coworkers, and better equipped to tackle work-related obstacles. It may seem challenging at first, but with patience and perseverance, you'll ace your leadership role. So, be aware of the best practices and become a pro at remote leadership, taking your team's performance to new heights.