6 Responsibilities And Qualifications An LMS Administrator Must Possess

6 Responsibilities And Qualifications An LMS Administrator Must Possess
Summary: Creating and maintaining a trustworthy LMS is necessary for any organization, and that's why hiring the best administrator is crucial. This position is one of the most challenging in the LMS field, and those who want to have a thriving admin career should be aware of the array of responsibilities.

The Challenges LMS Administrators Are Called To Tackle

Meeting your workforce's demanding and evolving learning needs means that a company must invest in its LMS technology and hire the most skilled professionals. An LMS administrator is an asset that more and more companies are choosing to have since they are seasoned professionals who have both technical and organizational skills. These talents help them overcome technical obstacles they often face, including system downtimes, software bugs, and compatibility issues. That's why they must be proactive and proceed with all the necessary updates to identify possible issues before they escalate. Additionally, they need to train all employees and make sure they use different methods that fit people's learning needs, including videos, step-by-step guides, and even live tutoring. To be successful in their efforts, administrators must keep an open line of communication with everyone and utilize learners' feedback to get insights regarding their needs and problems.

6 Key Responsibilities Of An LMS Administrator

1. Set Up The LMS

Based on a company's objectives, LMS administrators oversee the design of learning material. They do not directly create courses, but they make sure the structure fits learners' needs. For example, they set up modules and make sure everything is organized logically and engagingly, and the layout is user-friendly. Thanks to their technical knowledge and intuition, they incorporate multimedia and interactive elements into the courses, increasing people's engagement. They add content, assessments, and quizzes and ensure every user is added to the system. Furthermore, LMS admins create user profiles, grant necessary access, assign permissions, and guarantee participants have great onboarding and offboarding experiences. Most LMSs offer a variety of customization options, and administrators must make any necessary changes to meet individual learners' needs.

2. Generate Reports And Analytics

After a course is created, LMS administrators must monitor and evaluate the effectiveness of the program. They are tasked with creating reports for a company's stakeholders and leading figures. Their reporting can include completion rates, engagement levels, and participants' feedback. They may also include whether the learning material is transferred from theory to practice and if company objectives are met. Through these analytics, administrators can detect areas for improvement. It can be an unfriendly user interface, poor content delivery, or an ineffective course structure. As a result, they can understand whether their organization's investment in training courses is meeting their ROI goals. In addition, they are responsible for fortifying their system against cyber attacks and, therefore, protecting personal data. This is particularly important since they store every employee's data in their profiles.

3. Conduct Technical Troubleshooting

Technology is evolving every day, and LMS administrators must stay on top of things and maintain their system's functionality. So, they must conduct updates and patches and fix any technical issues causing bugs. However, each update and change can cause errors that disrupt learning courses and delay people's experience. That's why admins should be in contact with LMS vendors and stakeholders to make smooth transitions that cause no disruptions. When problems arise, they must troubleshoot them and provide solutions as quickly and efficiently as possible. Doing daily maintenance ensures no massive issues appear and each problem is tackled at its root. Additionally, they should stay up to date with technological advancements so that their LMS system is effective and doesn't lose its integrity.

4. Integrate And Customize

To design and create successful and functioning learning content, LMS administrators must integrate other internal or external systems into their software. That is because these additions improve the capabilities and streamline the processes of the software. The admin ensures the integration goes smoothly and all data is successfully transferred without any hiccups. To achieve that, they must have a deep understanding of the LMS and communicate and collaborate with stakeholders efficiently. The company's objectives and individual learning preferences and needs should be at the top of their priorities. Therefore, customization may be needed to meet clients' and learners' demands.

5. Support Users

Depending on the size of a company, LMS administrators may be requested to provide different types of support. In larger organizations, they usually work on resolving serious technical issues that hinder learners' success and experience. They must be aware of the various challenges that may appear and work proactively to secure the learning environment. As a result, users can easily access their material and proceed with completion without any major bumps. However, in smaller companies, admins provide first-line customer support and communicate directly with learners. For example, they assist people with forgotten passwords or restricted access. They also help train everyone on how to navigate learning tools and courses and overcome any possible issues. Communication skills are necessary for them to stay in touch with various departments, including IT, HR, and L&D, and ensure the digital content aligns with the organization's objectives.

6. Keep Up With Tech Trends

Administrators often leverage interactive multimedia elements to keep people focused. They may add gamification, badges, and leaderboards and manage each person's participation and completion of the project. They must define clear guidelines and a scoring process to issue badges after reaching milestones and completing a course. Making sure the material provided is accessible is another responsibility. Knowing the WCAG 2 guidelines helps them design the necessary assistive technology. They may even experiment with AI tools and see how they can be utilized to make learning as personalized as possible. Last but not least, LMS administrators should explore the worlds of Virtual Reality (VR) and Augmented Reality (AR). Especially in the medical and engineering fields, creating real-life scenarios is necessary for learners to receive hands-on experience.

What Qualifications Must They Possess?

A successful LMS administrator must balance a variety of skills and educational qualifications to help an organization and its learners. Starting with traditional education, they should have a degree in technological studies, like computer science or education technology. This is a wonderful foundation for them to begin their career and training. Yet, there are a multitude of additional certifications they can receive. These help them stay informed regarding the latest trends and developments in the LMS world. As a result, they have a solid understanding of software installation, configurations, and maintenance. Also, to analyze user data, they must have a great knowledge of analytical tools. Their soft skills must be equally developed, more specifically their communication, teamwork, and problem-solving skills. The first two help them translate deeply technical information into simpler texts for colleagues in other departments, while problem solving assists them in tackling challenging situations efficiently using critical thinking.


All teams with LMS software can benefit from hiring an administrator who oversees every detail to ensure a high-quality learning experience. One attribute that is necessary but often overlooked is empathy. Without it, administrators can't understand each learner's needs and difficulties and personalize the material and technology to assist them, so employee success may be jeopardized, and a company's objectives might not be met. Hence, organizations must first assess a professional's soft skills and then check their technological background.