6 Tips To Create A Realistic Human Resource Development Software Budget

6 Tips To Create A Realistic Human Resource Development Software Budget
Summary: Looking to find new HR software without breaking the bank? Read on to discover how to plan your human resource development software budget.

How To Create A Realistic Human Resource Development Software Budget And Find The Best HR Software

The people that comprise a company’s workforce are undoubtedly its most important asset. Therefore, if you want your business to be successful, you must make sure that they are constantly developing their skills to become more efficient and productive. HR software can help you do that while ensuring that everything runs smoothly at the same time. In this article, we share insider tips on how to create a realistic human resource development software budget and how to find the best software for your SMB.

eBook Release: Human Resource Development Software: Tools That Belong In Every HR Professional's Arsenal
eBook Release
Human Resource Development Software: Tools That Belong In Every HR Professional's Arsenal
Explore the benefits of utilizing human resource development software in your business, and tips to choose the best tools for your team.

6 Tips To Create A Realistic Human Resource Development Software Budget

There are so many benefits HR software brings to your company. It streamlines processes, automates tedious tasks, alleviates workload, and increases employee satisfaction. If you have decided to invest in HR software, you’re probably wondering about your bottom line. Which costs should you include? What about hidden fees? Let’s look at 6 tips you can use to create an accurate human resource software development budget.

1. Evaluate Your Current Resources

When buying new HR software, the ultimate goal is to incorporate it into your current toolbox to fill existing gaps. Therefore, before you do anything else, you must take a close look at the systems that you already have. Which are the HR processes that you can efficiently handle right now? What are the pain points that you are hoping to address with the new human resource development software? This process helps you create an asset inventory so that you know what you’re looking for in your new purchase.

2. Identify Essential Features

The safest way to create a realistic HR development software budget is to have specific objectives in mind about what you want the software to do for you. The majority of HR software provides a basic set of features, such as time tracking, HR data analysis, and performance management. However, your business might require an additional feature (e.g., recruitment and hiring). You don’t want to spend money on software that doesn’t cover your needs. In addition, compiling an essential features list ensures that you’re not overcharged for an unnecessarily sophisticated system.

3. Compare Pricing Overviews In Online Directories

A helpful tool when considering your budget is online directories, as many vendors are listed there. Their landing pages usually include a pricing overview that describes their licensing type, starting costs, and whether they offer a free trial. It’s also a good idea to research which pricing model works best for your budget. Some vendors require a single upfront payment, while others work on a monthly subscription basis. Additionally, some offer premium (and pricier) subscriptions with extra features. If available, use a directory with a built-in comparison filter to figure out which provider is closer to your optimal budget.

4. Send RFPs To Potential Vendors

Regardless of how explicitly a vendor’s pricing model is described on their landing page, you still need to contact them for personalized quotes. If you’re considering using their services, this is a good moment to send a Request For Proposal. An RFP lets the vendor know you’re interested in their product, as well as your project requirements and estimated budget. This way, you’ll get a clear image of their tech specs, pricing profiles, and hidden fees. These concrete figures allow you to readjust your budget accordingly.

5. Account For Support And Integration Fees

Many businesses forget to include additional costs when planning their human resource development budget. That could lead to serious discrepancies, as some vendors charge extra for advanced customer and tech support. You must also consider the cost of in-house support, such as hosting live events and training courses to get your employees up to speed with the new HR software. Another cost to consider—especially if you also use other systems in your business—is tool integrations. Make sure to verify all these costs to avoid unexpected holes in your budget.

6. Plan For Additional Costs

Even if all pricing details are outlined in the contract, your budget isn’t set in stone. Leave some room for costs that occur after the implementation of the human resource development software. For instance, you should account for the cost of software maintenance, upgrades, and updates, in case your initial payment doesn’t cover them. Another unexpected cost could come from delays in employee training. As long as your new HR software isn’t in use, payroll costs remain high. However, if you plan ahead, you’ll quickly overcome these initial bumps and start reaping the benefits of your modern human resource development software.

4 Free Resources To Find The Best HR Software For SMBs

There's no denying that HR software can be extremely valuable for your business. Choosing the system that best suits your objectives will boost the productivity of your business and help create a positive work environment for your employees. But how can you decide on software when there are so many choices available? Buying a few and trying them out is obviously not an option unless your human resource development software budget is limitless. If you’re not that lucky, read on to discover 4 free resources to find the perfect HR software for your SMB.

Exclusive Online Directories

Searching for HR development software vendors online doesn’t cost any money, but it sure costs a lot of time. You’ll get much better and quicker results by using HR software solutions directories. A well-established and reliable online directory allows you to find information about various providers all in the same place. This way, you can easily compare their specialization areas and key selling points. Look for a directory with built-in filters and distinct categorization to speed up your search and narrow down your choices.

User Ratings And Reviews

Online directories—and sometimes vendor websites—give users the ability to leave ratings and reviews. These can be very useful in your selection process, as they give you insight into the provider’s customer service and overall performance. For example, a vendor might have highly rated customer service but a low rating for value for money. That’s important information to know when trying to stay within a certain HR development software budget. Look for reviews from clients with similar requirements as yours to ensure the success of your purchase.

Vendor Portfolios

A free resource that you shouldn’t overlook is the HR solution vendor’s official website. That’s where you’ll find their portfolio, which is designed to illustrate their best work. Explore their past projects and figure out for yourself whether they possess the talent and expertise that you require. Have they helped similar-sized companies in your niche before? Did they help them achieve their objectives? The layout and navigation structure of their website should also give you an idea about their professionalism and attention to detail.

Social Media Recommendations

Finally, a great place to look for new HR development software vendors is social media. They allow you to address a bigger audience and exchange honest opinions. Search for dedicated groups of professionals in your niche and ask them for their recommendations. Which HR software vendors have they worked with, and what was their experience? You can also share your top five choices and get their feedback. There are also some blogs and specialized websites that you can visit that feature lists of top vendors for every budget.


HR software can transform the way your business operates. By alleviating avoidable workload and streamlining processes, the software eliminates human errors and considerably increases the levels of employee satisfaction and engagement. In this article, we shared free resources to find HR software and secrets to create a realistic human resource development software budget. Hopefully, these tips help you select the perfect software for your business and avoid unpleasant surprises when it comes to the overall cost of the process.

Discover why so many companies are now turning to human resource development software to improve ROI and maximize internal assets. Download our eBook Human Resource Development Software: Tools That Belong In Every HR Professional's Arsenal today.