Why Training Companies Should Invest In A TMS With A Course Management System
Are you thinking about getting a Training Management System (TMS)? A system that can solve all of your training administration problems may sound too good to be true, but that’s exactly what a TMS can do!
Below, we’ve picked our top 10 reasons why we think every training company needs to invest in a Training Management System.
1. Organise All Your Course Information
Why make course organisation any harder than it has to be? Instead, keep all your course information stored in one central place to make it easy to upload, view, and edit whenever you need to by using a TMS with a Course Management System.
Rather than trying to manage your courses between lots of different documents, systems, and people’s computers, a Training Management System gives you the ability to enter all your data into one centralised location. So instead of wasting lots of time trying to find the information you need, your entire team will be able to access the same information to ensure they are always working from the most up-to-date data.
This will also make scheduling all your courses a breeze, as you can easily see which courses are running at what time, ensuring you don’t do things like double book classrooms or instructors!
2. Sell Your Courses Online
Being able to sell your courses online will open you up to a whole new world of customers, as anyone who finds your website online will be able to complete their training purchase with you there and then, rather than having to phone or email a member of your team to complete the sale!
Your website will be updated with all the information in your Training Management System, meaning you don’t have to input all the data twice. Your TMS will also pull all the information about the sale back into your sales system, so you will have a complete record of each sale without creating any additional manual work for your team.
3. Accept Online Payments
As well as selling your courses online, a TMS will also allow you to accept online payments with ease. Simply pick the payment provider that suits your business needs, and your TMS will be able to handle your training sales from start to finish.
4. Store Customer Details
As we mentioned above, when you complete a sale on your website, your TMS will pull all the details back into its CRM, meaning all your customer details will be safe and stored for future reference.
You will also be able to input CRM records manually, if you have previous contact records you would like to upload, or if you get lead details through a phone call or email, to ensure all your contact records are stored in the same place. This will also mean that your entire team can quickly and easily access your contact records and be sure they are working from the most up-to-date and correct version.
5. Report On Any Of Your Data
Reporting is never a fun activity, but it’s a vital business practise. So you want to make sure reporting is as easy for you as possible.
Using a Training Management System with a built-in reporting system will allow you to report on all the data stored within your TMS instantly. You simply have to decide which data each report should include, as well as how you want it to look, and the TMS will generate your reports for you.
This means every time you access this report, it will be updated in real-time, so there’s no need to pull the same reports together month after month. Think of how much time you’ll save?!
6. Offer eLearning To Your Students
As well as making your training easier to manage, using a TMS with a built-in Learning Management System (LMS) will also allow you to expand your training offering, as you will now be able to offer eLearning to your students.
Even though you can now offer a different type of learning to your students, you can still manage all your courses from within your TMS, and all your courses will still be set up in the exact same way!
Offering another form of learning delivery to your potential students will allow you to attract a larger customer base than before, as eLearning will appeal to students who prefer to learn at their own pace or are unable to attend classroom-based sessions with you.
7. Organise Your Sales Workflow
Using the sales system within your TMS will allow you to map out your sales workflow to reflect the way your business works. Rather than trying to adapt to pre-set fields and fill out the information when you can, a TMS will give you the ability to customise your workflow and enable your Sales team to also provide you with a realistic picture of your current sales at any point in time.
8. Replace A Lot Of Other Systems
Why pay for lots of separate systems when you could make the move to a TMS that has the functionality of a lot of the systems you are currently paying for separately?
Not only will this save you lots of money in the long run, but it will also make things a lot easier for your team, as they won’t need to learn how to use lots of different systems or navigate between different systems to find all the data they need.
9. Cut Down On Repetitive, Manual Tasks
A TMS is a perfect tool for you if you’re looking to cut down on those tedious, repetitive tasks that need to be done but no one really wants to do.
This could be things like:
- Remembering to update your website – A TMS will automatically reflect any changes to your Course Management System on your website without any additional work.
- Sending emails to students – Use an automated communications feature to handle those pre-determined student emails to ensure they all go out on time, but you don’t have to manage them manually.
- Sending reports to recipients – You can set up an automated communication to include a report you have created in your TMS. This means that not only will the report update itself on the desired date, but your TMS will send it to your desired list of recipients, all without you lifting a finger.
10. Do More With The Same-Sized Team
A TMS is designed to grow your business, but that doesn’t mean you need to hire more staff all the time to manage the increased amount of customers! By using a TMS, you can hand over a lot of your recurring tasks to the software, meaning your staff can get on with tasks which require a human touch.
This means you’ll be able to get more done on an average day, all without increasing the size of your team!
