13 Reasons Why LMS Implementation Fails

13 Reasons Why LMS Implementation Fails
Summary: Planning for every eventuality can help you mitigate risks and improve resource allocation. In this article, I’ll shed light on 13 LMS implementation pitfalls, and how to prevent them.

13 LMS Implementation Pitfalls To Avoid

Implementing a new LMS can be stressful and resource-draining. Even if you find an LMS that lives up to expectations, there are a multitude of hurdles that can set back your deployment timeline. Fortunately, being aware of the potential challenges can help you avoid them in the first place. You know that they say: knowing is half the battle. Here are 13 of the most common LMS implementation pitfalls.

1. Not Identifying Your Tech Requirements

Every organization needs a list of LMS essentials. That includes crucial LMS features and functions that maximize online training effectiveness and ROI. Deployment type and specification support are also important factors to consider. For example, is the tool SCORM-compliant? Would you prefer a SaaS platform or self-hosted system? Identify all your tech requirements before beginning your search to get the best results.

2. Ineffective Vetting Process

In most cases, a Request For Information (RFI) is crucial for the LMS selection process. It allows you to evaluate all your options and find the LMS vendor that meets your requirements. But that’s only half of the solution. Another reason why so many LMS implementations fail is not meeting with a sufficient number of suppliers one on one, as well as not assessing all of the responses you receive in an effective manner. Outline a step-by-step evaluation plan that allows you to vet all candidates and determine the pros and cons of each option.

3. Failing To Weigh All Your Options

Some organizations cross LMS vendors off the list prematurely, or they start with a limited number of LMS companies without weighing all the options. You may already have an idea of which LMS vendors align with your needs. However, it never hurts to research other LMS providers to see if you’re missing out on a golden opportunity.

4. Unreasonable Expectations

You may have a set-in-stone idea of how you want your LMS to function or what you hope to achieve with a brand new LMS platform. Are your expectations too high, though? Are you going to be able to get the results you want based on your budget or skill limitations? For instance, your team may not have the necessary experience to use a more advanced tool. Thus, you may have to invest in a more intuitive LMS, even if that means setting more realistic expectations.

5. Poor Project Management

Lack of a Project Manager or not having a Project Manager assigned to the project can send your LMS implementation efforts into chaos. The same goes for poor Project Management, such as Project Managers who fail to assign tasks or stay on top of deadlines.

6. Lack Of Communication

This applies to communication on all fronts. Your LMS vendor doesn’t know about your expectations or objectives. And your team isn’t involved in the selection process, so they cannot provide their input. Everyone involved in the LMS implementation process should be aware of the scope and requirements. You might even consider a Project Management platform to ease the communication among remote collaborators.

7. Missed Deadlines

You have a set deadline in place, but one thing after another puts you behind schedule. This results in stakeholder frustration and unforeseen expenses. For this reason, it’s crucial to create a realistic timeline for your LMS implementation roll-out, complete with milestones and individual task assignments. This helps to avoid missed deadlines and ensure that your team knows their responsibilities and roles.

8. Not Having A Learning Strategy In Place

A sound LMS implementation plan requires a sound learning strategy. This often includes an Instructional Design model or theory. You must also clearly define the desired outcomes and objectives in order to find the best LMS, as well as provide the implementation team with a direction to follow throughout the entire LMS implementation process.

9. Keeping Suppliers In The Dark About Data

Not providing the required user data to the supplier or keeping them in the dark about third-party contact details are major LMS implementation mistakes. As an example, you fail to provide the LMS vendor with legacy or ERP system details. Thus, they are unable to collaborate with these systems to ensure a smooth integration process.

10. Compatibility Issues

You must ensure that your new LMS is compatible with third-party systems, such as CRM or HR software. If not, you may have to pay for replacement tools or add-ons to achieve the desired outcomes and track your initiatives effectively.

11. Absent API

An API (Application Programming Interface) allows different apps to communicate with each other. These instructions make it easy for your various tools to work together to develop, deploy, and track online training initiatives. As such, your new LMS should feature a well-built user interface to facilitate data flow between your software applications.

12. Content Migration

The LMS has all the features you’re looking for, but migrating your existing data proves to be a formidable challenge. Thankfully, you can avoid content migration problems by ensuring that your new LMS is compatible with your current tools. It should also support your preferred content formats. Lastly, an intuitive user interface makes it easier to navigate the new LMS and import your data.

13. Lack Of A Realistic LMS Budget

It’s always best to leave some extra leeway in your LMS budget to account for unexpected expenses. Furthermore, you should create a realistic LMS budget before you start vetting LMS vendors. Have a clear idea of what you’re willing to spend and the ideal pricing structure for your organization. For instance, would you prefer to pay-per-user or a flat monthly fee? Are you going to purchase the licensing outright, or sign up for a cloud-based subscription?

There is a myriad of reasons why an LMS implementation might fail. This article can help you overcome the most common obstacles and stay on track. Not to mention, stick to your original LMS budget instead of footing the bill for unexpected fees or additional software costs.

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