5 Steps To Optimizing Your Employee Training Tracking Process

5 Steps To Optimizing Your Employee Training Tracking Process
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Summary: It's great if you're already tracking your internal training, but is that enough? What could you be doing better? Here are our 5 tips to ensure you optimize the process as much as possible.

How To Optimize Your Employee Training Tracking Process

Employee training tracking is a vital part of internal training but it can quickly become an administrative headache! The more staff you have to manage training for, the more manual work you create for yourself, so what’s the answer to making your training tracking process as smooth as possible? Let’s find out!

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1. Use Training Tracking Software

The first step to fully optimizing your employee training tracking process is to ensure you make the move to training tracking software, rather than trying to do it manually. Rather than having to worry about updating lots of spreadsheets and other documents to keep track of all your internal training, you can simply find training tracking software that matches your needs instead, and it will do all the hard work for you.

Training tracking software will not only automate a lot of the tasks you may have been previously doing manually, but it will also ensure all your information is stored in one central place, which anyone in your team can access when they need to.

Finally, automating a lot of your processes also cuts out the risk of human error, so you can be confident all your information is up to date and correct.

2. Schedule Your Courses Online

In order to track all your training online through your training tracking software, it’s a good idea to schedule all your internal training courses through the software. This means you can set up when and where they are happening, as well as things like who the instructor will be, associated costs, and how long the sessions will last.

This means you can easily assign your staff to each of your training courses like normal students. This makes it really easy to know who is attending which training sessions, and also provides you with a complete training record for all of your students in the future.

From an admin point of view, this is also a great idea, as you will quickly and easily have a list of all the students who have attended each training course. This means if you need to send them communications or make any changes to the course, you can easily email them using the class list compiled by your training tracking software.

3. Use Online Sign-In Sheets

A great way to keep track of the students who actually attended the training courses you have scheduled is sign-in sheets, but paper sign-in sheets can be problematic. Perhaps, instructors forget to fill them out or lose them. Or they may even forget to pass them on to your Training Administration team so they can keep a record.

Using your training tracking software, you can provide your instructors with access to online sign-in sheets, meaning they can simply log in and be presented with a full list of all the students who have signed up to the session. In just a few clicks, they can mark all the attended students and they do not have to worry about it again! All the information will be automatically saved, and your Training Administration will have instant access to it, as well as it being saved safely for future use.

4. Integrate With Your LMS

Ideally, you want to find employee training tracking software which will integrate with your Learning Management System (LMS) as this will make tracking your eLearning offering a breeze! Not only will you be able to see which students have signed up to which classes, but you will also be able to track their progress as they work their way through the training.

This means you can see things like how quickly staff works their way through modules or entire courses, and the results of any assessments they sit along the way. It also makes it really easy to see at a glance who has completed their eLearning and who still needs to finish it if you need to chase people to meet a certain deadline.

Finally, as we mentioned above, it makes it simple to create a complete training history record for each member of staff in your business.

5. Give Students Access

It’s important to give your students access to your training tracking software as well as your Internal Training team, as it allows them to view their training record and see what training they have completed in the past. This will help them decide which training they need to take up in the future, and what areas they perhaps need to work on more.

You can also give them the ability to sign up for training sessions themselves if there are optional training sessions running which they may wish to attend, as this removes the need for lots of emails and manual work being created for your Internal Training team!