Benefits Of Cloud-Based eLearning Authoring Tools: 11 Ways To Cut Training Costs

Benefits Of Cloud-Based eLearning Authoring Tools
Summary: The effective training of the people in your organization is crucial to the long-term success of your team. However, creating eLearning content can incur significant expenses. Here are 11 simple ways to cut down these training costs using cloud-based eLearning authoring tools.

How To Achieve Cost-Effective Corporate Training With Cloud-Based Authoring Tools

One of the top reasons to switch from desktop to cloud-based eLearning authoring tools is saving on costs. Aside from the obvious affordability factor from a license point of view, there are other ways in which cloud-based solutions can help you save on training costs.

In some cases, you’re saving time—and time is money. In other cases, you are becoming more efficient, both in terms of time and expenses. Here are 11 ways cloud-based authoring tools can help you shave down the costs of creating eLearning training content.

1. No Install Fees

You know that complex install phase whenever you purchase new software for your business? Your IT department needs to go through every computer that needs the tool and manually install everything. If there’s a problem, IT once again needs to intervene. With cloud-based eLearning authoring tools, you skip the expensive and time-consuming install process. All you need to do when a new user joins your authoring team is to give them a username and password, and you’re good to go.

2. Get A Draft Done Faster With Templates

Starting eLearning content from scratch is frustrating and time-consuming. However, with cloud-based tools, like Koantic, you don’t have to start from a blank slate. Choose from a variety of templates to kick off a project, cut down on basic setup time, and maybe get some inspiration for the training content. More templates are added all the time, giving you a variety of starting points to choose from.

3. Update Your Tool Faster

You know those pesky updates that interrupt your workflow? Those aren’t a problem when you switch to cloud-based tools. As the software is not installed directly on your machine, the tool gets updated on separate servers. When you log in after an update, you’ll be notified, but you won’t need to perform any additional action.

4. Scale To Infinity

What happens when you run out of storage space on your local servers? You need to set up more space yourself. This involves purchasing, installing, and upkeeping the storage, without even mentioning the back-up and maintenance you need to perform for safety. The cost starts to add up really quickly. With cloud-based authoring solutions, all you need to do to scale your operation is to upgrade your storage. In some cases, packages may offer unlimited storage, which means you can literally scale to infinity without having to change a single thing about your process. This means you can spend more time working and less time managing the tool.

5. Easy Access From Anywhere

As both your content and your tools are accessible from any browser, this means both your team of authors and your students can access the eLearning content from anywhere. If an author is traveling for a business trip, they can keep contributing from any computer. If a student is sick, but still feeling up to getting work done, they can stay home and avoid contaminating everyone while still having the chance to go through course content.

6. Create More Effective Content With Video

Video content allows you to create more life-like scenarios, which increases the engagement of your students and lets them test their skills in a safe environment. However, video content on desktop authoring tools is often not available—and even when it is, video takes up a lot of space on your local hard drive.

7. Collaborate Easily With Multiple Authors

Team authoring not only allows content to be created faster, but it offers a more nuanced view by combining several points of expertise. The cloud makes team authoring extremely simple. Everyone works on a single version of the eLearning content and always sees the latest version. No more wasting time by sending files back and forth by email! Working from the cloud takes care of both these issues.

8. Make Fewer Mistakes And More Consistent Content

By working from the cloud, you can create your own templates and processes. Your entire author team can access these same templates and processes. Overall, this means you’ll raise the consistency of your content while reducing the number of mistakes made.

9. Easily Control Permissions

You or your IT department probably spend a lot of time setting up permissions for your other tools. With cloud-based eLearning authoring tools, like Koantic, permissions can be changed from anywhere, but only by the right people. However, it goes beyond permissions. You can set up specific roles within the tool for writers, designers, project administrators, and more. This way, everyone knows their purpose within the project and can stay on track more easily. The fewer mistakes that are made, the more time that is saved on your eLearning project.

10. Centralize Your Content Library

How much time does your team waste by looking through emails, folders, and other resources to access different pieces of your content library? Cloud-based tools allow you to cut down on that time by storing everything in a single, centralized location. No need to spread out between your local server, OneDrive, Google Drive, or other storage solutions.

11. Generate Content Faster With Drag And Drop

Not only can you start from templates, but you can also create interactive eLearning content using drag-and-drop. This means you can test out a concept as quickly as you can imagine it in your mind. Drag-and-drop tools make it easier to create something compared to fumbling through endless menus and interfaces.

Cut Training Costs With Cloud-Based eLearning

Training the people in your organization is key to your long-term success, but it doesn’t have to be as expensive as you think. Start your free trial with Koantic today, and see how easy it can be to create content on the cloud!