8 Key Features To Look For In Your Compliance Training LMS (And Why)

8 Key Features To Look For In Your Compliance Training LMS (And Why)
Summary: You’re in the market for new software to reduce risks and keep employees safe on the job. Which compliance training LMS features should you look for and why do these functionalities make such an L&D difference?

Which Features Should You Add To Your Must-Have List?

While most organizations automatically add user-friendly UIs and built-in authoring to their must-have list, customizable reporting and certifications are often overlooked. In fact, there are several more "obscure" features to consider during the LMS selection process. These functionalities allow you to monitor individual progress, highlight areas for improvement, and ensure reports fall into the right hands. Regarding compliance online training, metrics help you avoid costly violations by identifying weak points early on and visualizing data trends. Below are 8 vital LMS features that your new compliance LMS must include to warrant the investment.

eBook Release: Are You Audit-Ready? How To Deliver A Seamless And Scalable Compliance Training Program
eBook Release
Are You Audit-Ready? How To Deliver A Seamless And Scalable Compliance Training Program
This scalable compliance training program guide can help you prep your team for every eventuality!

8 Crucial Compliance Training LMS Features To Consider

1. Recurring Certifications

Compliance training often involves certificates. Whether they’re for internal accountability, such as company policy courses, or required by law. Your new LMS must have certificate management reports to help you track these initiatives and identify under-performers, such as employees who haven’t met company standards or are at risk of violating regulations. You don’t want to find out that staff members have fallen behind in the middle of an audit.

2. Role-Based Reporting

One of the most essential LMS reporting features to consider for your next platform is customizable analytics. You should be able to create reports that go beyond out-of-the-box metrics in order to track compliance training objectives, like monitoring individual task performance to mitigate risks and spot areas for improvement via training simulation metrics. The LMS should also enable you to set rules for each custom report and select which users they apply to. For instance, they belong to a certain group or department.

3. Compliance Dashboard

LMS solutions should give managers all the insights they need to lead their teams effectively and identify areas for improvement. One of the perks of a reporting dashboard is monitoring employee engagement. How are they using the platform to bridge gaps? Which activities are most popular and how can you foster real-world application by offering them more of the same? My Team View is another feature to look for, as it gives managers a holistic overview of their direct and indirect teams' training progress.

4. Data Visualizations

Stats are great for measuring compliance training engagement and participation. There are other metrics that require more visual analysis though. As such, your new compliance training software should have data visualizations, like charts and graphs that give you a more comprehensive overview so you can identify patterns. There must also be visual indicators at the user level. For instance, you’re able to zoom in on a specific employee’s time logs to see how it compares to peers in their department.

5. Real-Time Monitoring

There must be minimal lag time between employee participation and LMS reporting. For this reason, your new LMS needs real-time monitoring that shows you immediate results. Can you keep tabs on how employees are faring with the new task simulation and catch mistakes before they become habits? Did an employee score low on a recent assessment and do you need to intervene quickly to avoid on-the-job errors? Managers should be able to measure team training performance via their dashboards to troubleshoot common problems.

6. Scheduled Notifications

Managers shouldn't have to go to great lengths to support their teams and hold employees accountable. Scheduled notifications allow them to notify team members when it's time to renew certifications, remind them of missed deadlines, and offer personalized recommendations (by seeing who signed up for which course). For example, they should enroll in this upcoming compliance training course based on their job role or core competencies.

7. Activity Logs

Compliance online training software gives your employees the tools they need to improve performance behaviors and avoid on-the-job accidents. But you can’t force them to access the platform or remember the information. Activity logs give you the chance to see how often they log in, which activities they participate in, and how long they stay. Though it doesn’t gauge comprehension, it does indicate whether they’re using the software and how frequently. So that you’re able to give ‘laid back’ employees a nudge if they’re not making the most of your online training platform.

8. Personalized Learning Plans

There are times when you need to auto-assign learning programs to employees based on their previous activity, job assignments, and required skills. Personalized learning plans give you the chance to automatically add courses, certifications, assessments, etc. to improve completion rates. A tie-in feature is learning home pages where they can see a detailed overview of their upcoming courses, recommendations, and badges. This page should also be customizable, such as giving them the option to move widgets around to focus on the most crucial metrics or activities first.


Your new compliance online training software should make resources easily accessible for front-end users. But the paramount priority must be robust reporting so that you can evaluate data and reduce risks. These reports are crucial to the success of your compliance program and MUST be on your LMS shopping list. In fact, analyze these metrics during the free trial or demo so that you can gauge their functionality. Are you able to customize reports and automate delivery? Does the system feature data visualizations that highlight trends so you can intervene early on? When in doubt, ask the vendor about their custom reports generator and mention your specific use case.

Adobe Captivate Prime has all these features and more. In fact, it's a versatile platform that doesn't just address your compliance training needs. You can count on it for sales training, customer education, and upskilling/reskilling, just to name a few use cases.

Download the eBook Are You Audit-Ready? How To Deliver A Seamless And Scalable Compliance Training Program to learn how to launch a compliance training strategy that gets results and boosts remote employee engagement.