Your New Employee Onboarding Guide

Pocket Guide For Onboarding New Hires
Dmitry Demidovich/
Summary: Looking for ways to help new employees become quickly productive? If so, take a look at this guide for successfully onboarding new hires.

Pocket Guide For Onboarding New Hires

Onboarding refers to the process of integrating new hires into the organization. During this process, newcomers acquire the necessary skills, knowledge, and behaviors they need to become effective and productive members of their team. Onboarding new hires is an essential part of welcoming staff, as it enhances the new employee experience and facilitates their assimilation into corporate culture.

Benefits Of A Successful New Hire Onboarding

There are many ways a successful onboarding program can benefit your business. Firstly, effective onboarding provides employees with the tools, resources, and skills they need to hit the ground running. The support they get increases their motivation and helps them reach high levels of productivity early on. In addition, your hands-on involvement in their development fosters trust, thus ensuring your new hire will stay with your company much longer. And let's not forget that well-designed onboarding can speak volumes about your company culture and enhance your brand image. This could make talent attraction much easier and save your company valuable resources during the hiring process.

eBook Release: The State Of Employee Experience 2023
eBook Release
The State Of Employee Experience 2023
Explore upcoming corporate culture trends and how employee experience can be improved via improving onboarding, training, and employee engagement.

Essential Steps Of The Onboarding Process

Here are 3 simple steps you can take to make your new hire's first few weeks memorable.

Welcome Them With Open Arms

Encountering an inviting environment during your first weeks is of utmost importance. To ensure everything goes smoothly and the new hire feels comfortable and welcome, you must be prepared. Send them a welcome email, set up their email and workstation, introduce them to the team, and present them with the necessary information and resources. This way, they will immediately feel part of the team.

Plan The New Hire's First Week

Avoid letting employees figure out how things are done and what is expected of them on their own. Plan their first week by setting introductory goals and breaking them down into simple and attainable steps. This way, your new hire will be prompted to produce meaningful work while getting into the groove of things.

Keep It Up

Onboarding new hires is a lengthy process that shouldn't be cut short after a month or two. For new employees to truly reach their maximum potential, they are going to need ongoing support for the best part of a year. Specifically, you'll want to touch bases with them at least monthly to ask about their progress and overall experience. This feedback will help you develop a high-quality onboarding process.

How To Create A New Employee Onboarding Program

Finally, let's look at 4 tips you should follow in order to build an effective onboarding program from scratch.

1. Define Your Onboarding Goals

Developing content for your onboarding program is easier said than done, as you need to know your ultimate onboarding goals. What do you want to achieve by the end of onboarding? What must your new employees be able to do? The answers to these questions define your organizational needs and, in turn, the training direction you must follow for each employee.

2. Choose The Right Tools

When it comes to onboarding new hires, technology is your friend. Instead of trying to manually keep track of various concurrent tasks and processes, you can automate and plan them using the right tools. For example, you can use an HR system to streamline signing paperwork and communicating with your employee. Or you could use a Learning Management System to create an easily accessible resource library and provide high-quality, standardized online training. Do your research and invest in the tools that will make onboarding simpler for you and more enjoyable for your employees.

3. Create A Training Plan

With your tools and onboarding goals in hand, you're ready to develop a training plan. Remember to accompany this plan with a schedule to create a sense of urgency and accountability. Moreover, a comprehensive timeline allows the employee to manage their time and self-track their progress. Finally, make sure you keep an eye on your new hire's workload so that they have adequate time to allocate to their training.

4. Collect Feedback

As we mentioned earlier, staying in contact with your employees guarantees a smoother and more effective transition. Have regular check-ins to offer guidance, answer questions, set goals, and solve issues. But most importantly, note down the feedback you collect. Your employees' honest opinion can paint a clear picture of your onboarding strategy's strengths and weaknesses. Then, take the necessary steps to implement that feedback and elevate the orientation experience for current and future new additions to your team.


The process of onboarding new hires defines the way employees view your company, as well as the levels of engagement you can hope to achieve. If you get it right, you'll convince your employees that your business is the medium that will lead them to personal and professional advancement.