8 Budget-Stretching Tips For Training New Employees With Employee Onboarding Software
Branislav Nenin/Shutterstock.com

How To Stay On Budget By Training New Employees With Employee Onboarding Software

Think about the people in your life, or books, TV shows, and activities you enjoy. You likely recall your first impression of them. And you probably haven't shifted your viewpoint over the years. That's because those initial encounters are sticky. So, in the corporate space, you want to be sure those first-day experiences are good ones. The key to training new employees is to get mistakes out of the way, so they don't make them on the job. Also, giving them the support they need to tackle everyday challenges. How can you facilitate this when you have so little to spend on orientation training? These budget-stretching tips can help you prepare new recruits without breaking the bank.

eBook Release: New Hire Solutions For SMBs
eBook Release
New Hire Solutions For SMBs
Discover the essential steps to implement a successful employee onboarding program for your diverse workforce.

1. Curate A 'Welcome Pack'

Onboarding software is considered the most convenient and affordable option for assimilating new employee training participants. If they can access it on their mobile device, they can begin before they ever report to the office. Have them download the online training app on their phones and populate it with free resources gathered from the web. These could be relevant articles, YouTube videos, or podcast episodes about your company and industry.

2. Introduce New Staff

Include links to any media profiles or published articles by staff members. This helps them get to know their colleagues before they arrive. Another helpful tool is to create staff profiles on the employee training LMS and give new hires access. They can put a name, face, and maybe even a voice to each colleague and job title. It's far more effective and less annoying than walking around the office, introducing the new hire. Especially when you know s/he'll forget everyone's name and title in seconds.

3. Push Values, Not Vision

Corporates are obsessed with their mission and motto. That flowery language sounds great to customers and potential partners. Internally though, you want your staff to apply it, not recite it. So instead of making new hires memorize it by rote, break it down into applicable pillars. For example, by making it clear you value innovation and initiative, new employees are encouraged to take risks and share ideas. They won't be scared of being dismissed for being unfamiliar and inexperienced. Because you've reassured them, 'newness' is something the company values.

4. Figure Out The Best Fit

Many internship programs enable employee training participants to spend a few days or weeks in each department. It gives them an overview of the company, broadening their minds to their own abilities, and showing them unconsidered career opportunities. Use this principle with your new hires without venturing out of your budget. Expose them to each job desk and department, even if said exposure is virtual. You may find they were hired for one job but do much better in another. And this shift in job description makes your new hire a happier, more valuable asset, which benefits the whole company. Not to mention, it improves resource allocation.

5. Repurpose Existing Content

Look around the office for material that can be reconfigured for training new employees. Flyers from trade conferences, memos from HR, press conference speeches, recorded calls to customer care… The options are endless. Include liner notes to each resource, breaking it down for your new hires and positioning its significance to their job. Help them interpret their learning materials. And don't forget to format it in a condensed structure that's easy to consume and absorb through the employee onboarding software.

6. Invite Veteran Employees To Contribute Resources

Along the same lines, give each of your existing employees a topic and have them build a lesson around it. Pick something relevant that they're experienced in. For example, delivery employees can create a guide on getting around the city. This can be a life-saver for out-of-town hires. Or parents can offer tips on work-life balance or kid-friendly leisure spots in your area.

7. Build A Buddy System

As an extension of the above, assign every new employee a mentor. It overcomes their sense of overwhelming when new hires need help, and they don't know who—or how—to ask. Their 'work buddy' should be carefully selected. Pick someone they're at ease with, who will answer their questions without getting irritable. It's important that the mentor is friendly, open, and doesn't make your new hire feel incompetent or dumb. They can also use video conferencing tools to stay in touch and provide JIT support.

8. Give Task-Based Assignments

It's natural to give your new employee time and space to feel familiar with the workplace. So, you may avoid giving them work for the first week or so. This leaves them hanging. They don't want to ask for work and look incapable of crafting their own job schedule. But they don't want to sit idle and risk being accused of lacking initiative. So as part of their onboarding, assign a number of 'starter pack tasks' they can undertake. It helps them feel valued and significant to the team. You can even develop certification courses by repurposing current assets or compiling them into an onboarding catalog.

How can you ensure your new employees receive a thorough induction when you have limited funds to play with? Add a virtual welcome pack to your employee onboarding software using free web resources. Construct a digital office map with everyone's name, photo, job title/description, and seating position. Emphasize practical company values, and create a rotational roster, giving new hires (virtual) time in each department. Restructure marketing content and crowd-sourced training materials from your staff. Finally, assign each new employee a mentor, and give new hires meaningful tasks from day 1.

Learn the most common onboarding errors that may cost you your top talent, and tips to avoid this. Download the eBook New Hire Solutions For SMBs: Your Guide To Choosing The Best Employee Onboarding Software For Your Business Goals And Budget to check on the onboarding best practices when using a new employee training LMS, and much more.

eBook Release: Homebase
Make work easier. Running a small business has never been harder. Homebase helps with free tools to track time and manage your team.