How To Benefit Your Organization Using A Training Tracking Software

How To Benefit Your Organization Using A Training Tracking Software
Sergey Nivens/
Summary: Find out how you can use training tracking software to track your internal training with ease!

6 Ways To Benefit Your Organization Using A Training Tracking Software

As a large organisation, it can be quite challenging to keep track of all the training you have on offer. From knowing which training you have running at any time, to tracking the training each staff member has completed, it can quickly become a difficult job to manage.

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However, training tracking software is here to save the day! Let’s take a look at all the ways training tracking software can benefit your organisation!

1. Easily Assign Staff Members To The Training

Once you’ve decided on all the training that your internal team needs to complete, the next stage is to assign the appropriate training to each person. They may be some training sessions that everyone in your business will have to complete, such as first aid training or fire safety training. However, there will also be some specific training that each staff member needs to do individually. This could differ depending on which team they are in, the level of their position within the company, and the skills they need to develop in order to grow in their current role.

Using training tracking software will give you the ability to easily set up your training courses and then add the relevant staff to each training course quickly and easily. Once you’ve set up the courses, you can quickly assign students to each course. You can either do this by uploading a list of all the students who are going to attend each class, or by going through all your student records and adding them to the course manually, which makes adding new staff to already established courses really quick and easy.

2. See Who Has Completed Which Training

One key piece of functionality from any training tracking software is the ability to see in an instant what training each student has completed. This is really important for a number of reasons:

  • Keep track of who has completed mandatory training, like fire safety training, to ensure your company is always legally up to date with your training.
  • See who still needs to attend a training session the next time you run an instance of that training.
  • Create visibility for managers and team leaders to keep up to date with the training progress of all their team members.
  • Great for reporting and auditing.

Using training tracking software means you can quickly log in and either click on a training session and see how everyone has completed it or click on an individual student and quickly see all the training they have completed.

3. Keep Track Of When Training Needs To Be Redone

If you run training sessions which are only valid for a set period, your training tracking software can help you keep track of when your staff will need to resit the training for it to remain active.

You can set the expiry date for each training course which runs out at some point, and then run a report regularly to see which training is about to expire. You can then schedule a new training session before the expiry date to ensure everyone is always kept up to date with all their relevant training.

4. Have A Clear Onboarding Plan Set Up For New Staff

Using training tracking software is not only great for your current staff, but it’s also the perfect way to set up a clear onboarding plan for any new staff you bring into your team.

Once you're clear on all the training each different staff member in your business needs to complete, you can create a learning path for each specific job role and all the different training that entails. That way when a new team member joins your business, you can simply add them to the specific learning path for their job, and they will automatically be added to all the relevant training they need.

5. Offer A Mixture Of Training Methods

If you use a training tracking software that is part of a larger training management system, you may have the functionality of a Learning Management System to help support your learning offering. This means that you can offer lots of different training methods to your students, including classroom-based sessions, eLearning, and blended learning.

This means that even though you are using different training methods, you can still schedule and manage all your courses from one central point and track all your training from the same place as well!

6. Offer Additional Training To Staff

While you may have a training schedule set up for the mandatory training, you want your staff to complete, that doesn’t mean that has to be the only training you offer your team. You could also provide them with access to additional training sessions—probably eLearning courses so they can complete them whenever they have some free training time—so they can improve the skills that they want to work on personally.

Using a training tracking system means that your staff members can browse all the training sessions you have on offer and sign up to them themselves, and you will still be able to track all the training they have completed!