How To Choose The Ideal Training Tracking Software For New Employee Onboarding

How To Choose The Ideal Training Tracking Software For New Employee Onboarding
Roman Samborskyi/
Summary: Learn the main features you need to look for when it comes to picking the ideal training tracking software for employee onboarding.

Employee Onboarding: What Kind Of Software Do You Need To Track Your Newbies?

What do you need to look for when it comes to buying new training tracking software to help with employee onboarding? It can be hard to know what the key features are and think about the things you really need for your training to run more smoothly.

Boost Your Onboarding Training ROI With The Right Training Tracking Software
Discover the benefits of training tracking software, the essential metrics you need to track, and how useful training tracking software can be for onboarding!

Let’s take a look at the most important features of training tracking software we have picked to ensure you get the best new system possible.

1. Store Staff Details With Ease

The first thing you need to be able to do with training tracking software is to store all your staff details with ease. Not only will this make keeping track of all your team members really easy, but it will also provide you with a full training record for every member of staff in your business.

This is why it’s important to get training tracking software that offers CRM functionality, as it means you won’t have to swap between multiple systems in order to track everything you need to.

Having a record for each student also means it will be easy to sign staff up for training courses, as you can quickly add them to your course listings.

2. Schedule Training Courses In A Few Clicks

Speaking of course listings, you may think that course-scheduling functionality is only good for training providers who are selling external training, but the truth is it can come in handy for training departments and internal training as well.

When it comes time to set up all your training courses for the year, you want to make sure you can do it as quickly and simply as possible, so your team aren’t wasting lots of time on admin tasks.

Training tracking software with course scheduling capabilities means that you can set up a page in your system for each course you are running. Not only will this page include all the details for each course, so the information is easy to reference whenever needed, but it also means that you can quickly assign students to each course instance. This creates an instant class list for each course so that you can send course details to all the relevant students. It also means both your internal team and your students can log in and see which courses they have been signed up to, all without creating lots of manual work for your team.

3. Create Personalised Learning Tracks

When it comes to staff training, and especially employee onboarding, the ability to create personalised learning tracks will make everyone’s life much easier! When you are deciding which training sessions all your team members will need to complete in a certain period, it’s important to map it all out to ensure you’ve covered everything, and everyone is aware of all the training that needs to be done.

Training tracking software with learning tracks will give you the ability to set up personalised learning tracks for your entire team, which will link to the training sessions you have already set up. This means students will be able to work their way through the training sessions in the order you have set, and then the software will keep track of their progress for you, making it easy for your internal training team to keep an eye on everything that’s going on.

4. Supports Different Types Of Learning

When you’re setting up your employee onboarding courses in your training tracking software, it’s key that your system supports all the different types of learning that you offer, and not just one kind. This means that you will be able to schedule and sign students up to any type of course, and not have to worry about a type of learning you offer not being supported or even having to use multiple systems to keep track of all your training.

This means that your training tracking software may integrate with your Learning Management System (LMS) so students can participate in eLearning directly from your training tracking software, but it should also allow you to set up classroom-based, blended, or Virtual Instructor-Led Training sessions (VILT) so you can manage all your training from one central location.

5. Integrate With Other Tools You Use

It may be a challenge to find training tracking software that offers absolutely everything you are looking for as a training department, but that’s okay! Instead, look for a system that covers everything you need training tracking-wise, and also integrates with other tools which you use as a department, such as a survey tool for student feedback, or a bulk-emailing tool to make emailing your team much easier.

If you can integrate other systems with your training tracking software, this means you can still manage everything centrally from one place, but continue to use the tools you love and get the exact functionality you need to run your department effectively.