LMS Report Scheduling: Everything Admins Need To Know

LMS Report Scheduling: Everything Admins Need To Know
Summary: Reporting is the backbone of your LMS. Are you getting it right every time? In this article, I highlight everything that LMS admins need to know about report scheduling.

How LMS Report Scheduling Makes The Job Of An LMS Admin Easier

During every LMS pitch, stakeholders are sold on the idea that reporting against skills and learning targets will be at their fingertips. No longer will they have to wait for information regarding the uptake of corporate eLearning courses, essential to reaching compliance targets. No more fines for regulatory-mandated online training programs not proven complete. Every piece of assessment data, and much more, reliably and accurately handled and extracted at the click of a mouse. So, where are you now? Are you spending every day providing ad-hoc LMS reports for several different people? Thereby failing to provide that easy, accurate LMS reporting capability? LMS report scheduling eases that burden of individual expectation.

Why Are LMS Reports So Important To Your Stakeholders?

The key functionality of an LMS is providing assessment and completion rates when required. This is the system’s backbone, as it keeps the promise that corporate learners are increasing their skills, which leads to bottom-line savings. Online training reporting will be a key performance indicator in many of the organization’s strategic analysis. Your LMS probably has a dashboard view that you can access to manipulate the data in order to pull required reports. Reports on completion are a great motivator to engage managers in an online training program. People love a little friendly competition. Weekly updates on uptake rates by team makes a huge difference to reaching that 100% participation target.

In many ways, LMS reports are the only way to ensure compliance and legal requirements are being met. Through LMS report scheduling, you can easily analyze completion by job role, country, team or any other relevant demographic. Avoidance of regulatory fines is a huge benefit to LMS stakeholders.

With all these expectations for reporting, it’s easy to become overwhelmed. That’s where LMS report scheduling comes in. LMS administrators can move from providing individuals with manual ad-hoc reporting, which is time-consuming and can lead to dissatisfaction. LMS report scheduling allows you to set up a report once, identify a data source, and have it completed automatically. No more reminders, no more queries. Your role, therefore, becomes one of data integrity and maintenance.

LMS Report Scheduling Staples

When it comes to reporting, there are certain requests that will be made over and again. Here’s where LMS report scheduling comes into play. When you find that reports are being requested regularly, use your LMS tool to set up a regular schedule. You won’t need to put in daily, weekly or monthly effort to access the most popular reports. You may even be able to set up automated email links. Stakeholder reports are in their inbox before they have even had time to request them. The most popular types of standard reports are as follows. When you set up your LMS, why not save your future self-time with upfront LMS report scheduling?

  • Course Status Report

Track whether a corporate learner has started an online training course and completed it, alongside their assessment score. This is the most common LMS report and it focuses primarily on learner progression.

  • Missed Due Date Report

This report will tell managers which of their employees they need to encourage to participate.

  • Assessment Results

Analyze the assessment results to help identify any training or skills gaps. This also helps you identify areas for improvement regarding your online training strategy. For instance, a 75% failure rate may be indicative of a widespread issue with the Instructional Design.

  • Module Completion

If you have individual modules in a corporate eLearning course, LMS report scheduling can include a module completion report. It will highlight any technical or support needs within a particular module.

  • Corporate Learner Course History

Useful for performance management, corporate learners and managers will want to be able to review training history to date.

Define Roles, Responsibilities, And Work Practices

Some members of the team may not even be aware of the LMS reports they require on a regular basis. Or what to include in LMS report scheduling that is based on undisclosed training gaps. For this reason, it’s essential to conduct a training needs analysis so that the right reports get into the right hands…at the right time. Namely, when there’s still an opportunity to intervene and offer employees targeted support resources based on performance and skill gaps. It’s also wise to evaluate the work practices of team leaders and their respective roles. This allows you to custom-tailor reports to their specifications. For example, customer service supervisors must check their team’s certifications and module completion rates weekly. Make it easy for them to monitor progress by LMS report scheduling and automating email delivery every Monday.

Timing Is Everything

Generating LMS reports and ensuring they’re delivered to relevant parties taxes the system. So, try to schedule these tasks during non-peak hours within the organization. For example, in the middle of the night when no one is actively using the system. You should also plan ahead for scheduled downtimes or other more involved processes. For instance, it shouldn’t conflict with your monthly maintenance check.


LMS report scheduling takes the guesswork out of the role of an LMS administrator. The frustration associated with forgetting an essential report can impact both your own motivation and the usefulness of the system. Similarly, setting up the same report on multiple occasions is time-wasting. Your task is to make reporting as smooth and accessible as possible. The tools for doing this will be in the software – you just need to make sure you’re using them properly. There is a range of standard reports that you can schedule so they are available without any intervention from you. LMS report scheduling moves your role from data extraction to detailed analysis, eLearning feedback, and advice. Then, you can get on with supporting corporate learners and stakeholders to get the best out of their LMS experience.

Find the ideal LMS with report scheduling for your organization. Use our exclusive online directory to choose a system that has all the right features at the right price. You can also research online reviews and ratings to see what past/current users think about the platform.