6 Secrets To Schedule LMS Reports To Save Time And Improve Online Training Effectiveness

6 Secrets To Schedule LMS Reports To Save Time And Improve Online Training Effectiveness
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Summary: All that Big Data doesn’t mean a thing if you can’t gather insights from it. In this guide, I share insider secrets to schedule LMS reports to save time and achieve your online training outcomes.

How To Schedule LMS Reports To Save Time And Boost Online Training Effectiveness

LMS report scheduling helps you automate delivery and ensure that data reaches key members of your team. For example, managers who can act on the information to provide timely support to subordinates. But is it really a feature you should consider when choosing your next platform? Especially if it’s an added expense that isn’t part of the monthly subscription fee. An LMS with advanced analytics is always worth the investment…if you know how to make them work for you. These tips can save time and improve online training effectiveness using LMS report scheduling.

eBook Release: Performance Management Checklist: Gather More Insightful Big Data With The Right Learning Tech
eBook Release
Performance Management Checklist: Gather More Insightful Big Data With The Right Learning Tech
Discover how to fully leverage your training data for performance management.

6 Top Secrets To Save Time And Improve Training Effectiveness By Scheduling LMS Reports

1. Schedule Weekly Reports To Catch Emerging Issues

Weekly reports help you keep performance issues in check and spot emerging gaps while there’s still time to act. Managers and LMS admin can identify areas for improvement at the employee level, but also in terms of the eLearning strategy. For example, a weekly employee engagement report reveals shortcomings in your new task-based simulation. Few staff members are accessing the training activity and those that do click away before they can gain real-world experience. You can closely monitor employees who are struggling and intervene when necessary or offer praise to boost motivation.

2. Send Reports Via Email To Simplify Data Analysis

It’s not only the frequency of delivery that matters but the method. Email LMS reporting is the most convenient since it’s sent right to managers’ inboxes. This allows them to evaluate the data quickly and remotely. For instance, they don’t have access to the locally-hosted LMS because they’re out of town. Or they can evaluate the data and keep tabs on employee training performance even if they forget to log in for the metrics. The email reports give them all the information they need without having to lift a finger.

3. Do A Clean Scheduling Sweep Periodically

Every so often, evaluate the list of scheduled reports and delete those that are no longer relevant. Your admins and team leaders have a finite amount of time to review the analytics and update their plan of action. They don’t want to sift through reports that align with outdated objectives or employees who’ve switched departments. You can also encourage them to do their own LMS custom reports generator housekeeping based on their evolving needs and preferences.

4. Don’t Forget To Customize The Delivery Time Zone

Another thing to consider when scheduling LMS reports is when they’ll arrive. You don’t want crucial metrics blending in with the rest of their daily emails or falling to the bottom of the pile. Likewise, they may need the reports to prep for their weekly meetings so that they can address issues with subordinates. For instance, receiving the reports at 10 a.m. PST if they need them by 10 a.m. Central European Time. Reports that are a few hours late could spell disaster for their team’s productivity and performance.

5. Assign User Groups To Schedule Bulk Reports

The LMS custom reports generator and user/role assignment are a dynamic L&D duo. These features combined allow you to schedule reports en masse based on employee job position or department. As an example, every member of your customer service leadership team (managers, supervisors, etc.) receives the same reports via email. But their subordinates are excluded from the group in order to keep sensitive data secure. You don’t want every employee in that department knowing how peers performed on the exam or their simulation pain points. Imagine the chaos that would ensue if every member of your organization had access to coworker performance evaluations.

6. Get Manager Feedback To Focus On Departmental Challenges

Your leadership is in a unique position to tell you which challenges their employees face and how you can address them. However, you need to get their input to focus on relevant reports that give them the insights they need. Ask them which metrics should be delivered weekly/monthly and their preferred delivery method. For example, they may need custom certification reports to ensure their staff maintains health and safety compliance. They might also require data visualizations in lieu of statistical reports to quickly spot patterns. Once again, they don’t have time to peruse generic reports that no longer align with organizational goals. Give them targeted metrics they can use to improve team efficiency right away.

Bonus Tip: Test Out Report Scheduling During The Free Trial

One of the most overlooked evaluation criteria is LMS report scheduling. Many organizations test out the support services or UI during the free trial. But reporting issues are only discovered after making the purchase. Try out the LMS custom reports generator to see how easy it is to schedule reports and assign roles. Will LMS admins have to go through several hurdles to develop custom report parameters? Can they change the delivery frequency and time zones with ease? In fact, you should get them involved in the test drive so they can give their feedback and highlight potential problems. For instance, the scheduling feature is limited and allows them to select recipients one by one instead of by group.


Scheduling LMS reports ensures that actionable metrics fall into the right hands so that you can improve your online training strategy one metric at a time. As well as lighten the load for your L&D team, admins, and managers by automating report delivery. Just remember to do a bit of housekeeping to keep track of current objectives and avoid irrelevant metrics. Lastly, try out the reporting features during your free trial or demo to get the best value for money.

Which LMS fits into your price range and features a custom reports generator? Our online directory is your one-stop shop (well, almost) for finding the best LMS within your budget. You can also narrow the search by use case, spec support, and pricing model to shortlist LMS vendors.

Download the eBook Performance Management Checklist: Gather More Insightful Big Data With The Right Learning Tech to learn how to fully leverage your employee training metrics.