6 Unexpected Benefits Of Cloud-Based Training Management Software

The Benefits Of Cloud-Based Training Management Software You Haven't Thought Of

If you’re in the market for cloud-based training management software, then chances are you’re aware of the obvious benefits such a system could bring to your business.

Getting total visibility of your training operation, saving time, and reducing duplicate data entry are all huge benefits of training management software, but there are probably lots of other benefits you could get that you haven’t even thought of yet.

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We take a look at some of the unexpected benefits of cloud-based training management software and why it could be a smart move for your training business.

1. Get Updates Instantly

One great benefit to using cloud-based training management software, rather than a piece of software you have to download and run on your own machine, is the fact it will update automatically!

Think how annoying those updates are that pop every couple of days which require you to restart your PC before you can continue working. Sometimes those updates can take a long time, and all that time starts to add up and eat into your team’s productivity.

With cloud-based training management software any updates to the product will be released and will work on the live version of the product instantly. This means the next time you log in to the software after the release has gone live, it will be in your version of the product already and ready to use, without you having to do anything!

These updates you have to do just now may not seem that annoying, but they can disrupt your team’s flow and productivity quite easily, whereas cloud-based software just allows them to get on with things and not worry about interruption.

2. Manage Course Admin

While you probably know that training management software can help you do things like publish your courses on your website and sell them online, it can also help with the internal course administration side of things!

For example, tutors can do things like record attendance directly into the software, rather than having to record it on paper. This means that not only will the information be more secure, as there is no risk of misplacing the completed list, but it also saves your tutors doing the same task twice – having to mark attendance in class and then having to re-enter the information online.

This also means that your training administration team will have direct access to all class attendance lists automatically, without having to chase your tutors, file all the paper versions, or input the data again themselves.

3. Automate Your To-Do List

If you’re running lots of events, chances are you completing the same sort of tasks over and over again. Though with lots of events running at the same time, it can be hard to keep track of everything that needs to be completed, and which events the tasks correspond to.

Using training management software to keep track of all the tasks you and the rest of your team need to complete to ensure an event runs successfully could be the answer to keeping you more organised.

You can assign all the tasks you need to complete to each individual event, so you can always clearly see what needs done for each event, as well as assigning tasks to individuals, so everyone knows that they are personally responsible for.

You can then set your task list to be automatically emailed to you every day, so when you come into the office in the morning you can have a ready-made to-do list waiting for you in your inbox. This means you don’t have to stress about what needs done and when – it’s all there ready for you to complete.

4. Create Personalized Learning Plans

If you run a number of courses or training sessions which can be built up into one qualification, you may want to create personalized learning plans for your students. These are really handy because they allow you to set exactly which training needs to be completed and in which order, and your students always have a reference of what they have done and what they still need to do in order to finish their training.

Creating a personalized training plan within your learning management software means that you can link in all the information you already have loaded into the system, meaning you don’t need to waste additional time inputting data twice.

Your plan will also link directly to information about your course, or if you offer eLearning it will link to the course content itself, making life really easy for your students.

5. Survey Your Students

Do you survey your students at the end of a class to see how they felt about the experience? This is a very valuable but also time consuming experience. From creating the training survey, sending it out, collecting responses, and then analyzing the data, it can be a lot of work, which will have to be repeated every time you send out another survey!

If you use training management software which allows you to send surveys directly from the system, it will save you so much time. You can create survey templates, which can be stored within the system and used when need. You can then send the surveys to lists of students depending on which classes they attended, and even set up the survey email to automatically trigger once the date of the last class has passed. Finally, you can pull all the responses back into your training management system, so you can store and report on the data.

6. Use Your Own Message Center

How do you deal with customer inquiries currently? Do you use a shared inbox? This can get quite confusing, as you may not always be sure which emails have been replied to and dealt with, or there may be part of the email chain that you’re missing if people reply from their personal address and not the shared one.

If you use training management software you can direct your customer inquires to come into a message center instead. That way whoever uses the message center can easily see which messages are being dealt with and which still need to be answered.

It also means you can easily convert inquiries into active sales opportunities in your sales system in just a few clicks, so you’ll never lose any vital data on a potential lead again!

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