SmartSuite Pricing Plans And Costs 2025: Which Plan Is Right For You?

Key Takeaways:

• SmartSuite is an all-in-one project management software that visualizes and automates workflows across all business operations.
• It has a free version, three paid plans, and a Signature plan for additional services.
• The platform is suitable for all business functions, including IT operations, project management, procurement, sales, business continuity, governance, risk management, and compliance (GRC).
• SmartSuite is applicable in various industries, such as finance, real estate, venture capital, and food services.
• It's designed to tackle multiple projects seamlessly through workflow automation, integration, data import, and secure API access.
• You can try the platform for free with a 14-day trial to experience its features firsthand.
• It's highly secure, featuring GDPR compliance, HTTPS encryption, SSO, and more. The platform runs on PCI-compliant AWS, so all transaction data is protected.

About SmartSuite

Handling project workflows and repetitive tasks efficiently can be challenging, especially when a business lacks effective team collaboration. That's precisely why modern businesses invest in quality project management tools that help them streamline workflows and enhance team productivity.

SmartSuite is a software tool designed to help teams collaboratively manage, execute, and analyze their workflows. Its project management suite offers comprehensive features that let almost any business visualize data using templates called 'Solutions' to create customized workflows. The platform is suitable for big and small teams and caters to diverse needs like supply chain operations, service delivery operations, CRM management, customer success, and HR operations.

Although SmartSuite isn't a no-code app builder, it is a powerful platform that businesses increasingly choose to make their workforce more agile. It has a simple interface with drag-and-drop features to organize your data and visualize it through multiple interfaces, such as:

• Data grids.
• Dashboards.
• Calendars.
• Kanban boards.
• Visual cards.
• Charts.
• Heat maps.

Additionally, the platform provides essential features that adapt to modern work and changing use cases, assisting teams in moving beyond simple to-do lists. These features include:

• Specialized field types to capture the data you need and create workflows.
• Time tracking within your workflows to monitor everything from billable times to team capacities.
• A dedicated files section to work on assets directly inside SmartSuite's records instead of managing different drives and folders.
• SmartSuite AI that aligns with specific workflows to accelerate timelines, from assessing compliance risks to generating insights and creating content for product teams.
• Recycle Bin to recover deleted records in a few clicks and without admin requests.

SmartSuite's advanced features offer flexibility and scalability, enabling businesses to visualize and simplify complex workflows according to their needs, whether for monitoring project progress or managing vendor relationships.

Latest SmartSuite Pricing: A Quick Overview

SmartSuite has a freemium version but also offers three paid plans with dedicated features and a Signature plan with custom pricing tailored to specific needs. The platform also provides a 14-day free trial without requiring a credit card. Here's a breakdown of the currently available SmartSuite pricing plans:

Here's an overview of the SmartSuite costs:

1. SmartSuite Free Plan
   $0
2. SmartSuite Team Plan
   $12 per user per month, if billed annually
   $15 per user, billed monthly
3. SmartSuite Professional Plan
   $30 per user per month, if billed annually
   $34 per user, billed monthly
4. SmartSuite Enterprise Plan
   $45 per user per month, if billed annually
   $50 per user, billed monthly
5. SmartSuite Signature Plan
   Custom pricing based on business needs

SmartSuite Pricing Comparison

We have outlined each of the SmartSuite pricing plans, detailing their features along with the pros and cons of each.

Free Version

With the free version, you can get started without needing a demo or a trial. While limited in features, you can still test the platform's functionality to understand its overall performance.

The free plan offers only 100MB of storage, a limit of three users, up to 100 monthly automations, five Solutions, and 14 days of access to the Recycle Bin. The plan allows only three editors at maximum, one guest user, and up to 1000 records per Solution. However, you get access to features like data importing, rich text, dashboards, Kanban views, and access to over 200 workflow templates.

In the Free plan, custom page layouts and SmartSuite AI aren't available. Due to its limitations, the plan is best suited for small teams or individual users who want to familiarize themselves with the platform.

Team Plan

This pricing plan costs $12 per user per month (billed annually) and is suitable for smaller teams of roughly five users.

Key Features

• A minimum of three billable users.
• An unlimited number of Solutions.
• Up to 5,000 records per Solution.
• A 30-day access to the Recycle Bin.

Pros

• Unlimited editors, with a minimum of three.
• A higher storage limit of up to 50 GB and access to your activity history for one year.
• Access to custom page layouts, SmartSuite AI, and all the Free plan features.
• Up to 5,000 monthly automations.
• Access to the automation run history for up to one year.

Cons

• Only one guest per paid user.
• Includes regular features but lacks table and field permissions, password-restricted sharing, and folder/view permissions.
• No access to a customer success manager.
• No priority support.
• Lacks security features like two-factor authentication, single sign-on (SSO), audit logs, and data loss prevention (DLP).
• No payment by invoice.

Professional Plan

This plan targets medium-sized teams and costs $30 per user per month when billed annually.

Key Features

• A minimum of three billable users.
• An unlimited number of Solutions.
• Up to 100,000 records per Solution.
• A 45-day access to the Recycle Bin.

Pros

• Unlimited editors, with a minimum of three.
• Up to three guests per paid user.
• A storage capacity of up to 100 GB, with access to activity history for up to two years.
• Access to resource management, folders, Gmail and Outlook integrations, and the Team plan's features.
• Allows password-restricted sharing, table and field permissions, and folder permissions.
• Two-factor authentication settings.
• Up to 50,000 monthly automations and access to the run history for up to two years.

Cons

• Lack of security features like SSO, audit logs, IP address restrictions, and DLP.
• No access to a customer success manager.
• No priority support.
• No payment by invoice.

Enterprise Plan

This plan, costing $45 per month per user (billed annually), is best suited for large organizations with diverse project management needs.

Key Features

• A minimum of three billable users.
• An unlimited number of Solutions.
• Up to 400,000 records per Solution.
• A 60-day access to the Recycle Bin.

Pros

• Unlimited editors, with a minimum of three.
• Up to three guests per paid user.
• A higher storage of up to 500GB, with access to the activity history for up to three years.
• Up to 250,000 monthly automations, with access to run history for up to three years.
• Access to all security features, including SSO, audit logs, IP address restrictions, and DLP.
• Customer success manager and payment by invoice.
• Offers priority support.

Cons

• Although this plan includes all the features, it may not be suitable for organizations with further requirements, such as extended Recycle Bin access or automation run history access.

Signature Plan (Custom Pricing)

This plan is designed for very large organizations, such as Fortune 500 companies, that require more than what the Enterprise plan provides.

Key Features

• Complete flexibility to tailor usage limits and choose features aligning with your business needs.
• Access to the automation run history for over three years.

Pros

• Priority support.
• Payment by invoice.
• Access to all features.
• Customizing the number of monthly automations, records per Solution, maximum number of guests per paid user, and Recycle Bin access.

Cons

• The only limitation of this plan is that you cannot start immediately. Since it is a fully customizable plan, you must first contact the SmartSuite sales team, share your requirements, and await their custom-built plan.

Is SmartSuite Α Smart Investment?

SmartSuite is recognized as one of the best project management tools available today. However, like any tool, it has its limitations. Here are a few key considerations to help you decide if you should invest in a SmartSuite plan:

Flexible Plans For All, But Costs Can Add Up

SmartSuite pricing plans are highly flexible, with multiple options depending on team sizes and business needs. This is ideal, as it allows businesses to pay according to their team size and specific requirements instead of paying extra just to use the platform's broad features. However, since SmartSuite's pricing is based on a per-user model, costs will increase as you add more team members. Therefore, if your business is significantly scaling, you will have to allocate a higher monthly budget to use the platform.

Great For Automation And Data Management

SmartSuite provides seamless automation through triggers, enabling teams to save time on repetitive tasks such as updating project statuses and adjusting task dates. Based on your data organization and visualization requirements, you have the flexibility to create automations that can be as simple or as complex as you need.

SmartSuite's data management capabilities empower you with complete control and security. It offers numerous tools for effective data management, all operating under high-security standards. With features like HTTPS encryption, SAML-based Single Sign-On (SSO), and compliance with GDPR and PCI regulations, you can be confident that your data is always safe and secure.

Lacks App-Building Capabilities

Since SmartSuite is not a no-code app builder, you cannot use it to create applications for functions like GPS connection and QR code scanning, using all the data managed on the platform.

Wrapping Up

With its robust automations, data security capabilities, dashboards, and other key features, SmartSuite nearly has everything you need for effective project management. The platform is an all-in-one solution with meticulous data organization for almost any business operation. However, it lacks app-building capabilities, and the per-person payment may pile up as your team and business requirements grow. If these drawbacks don't concern you, SmartSuite is your best choice for seamless work management.

References:

SmartSuite

SmartSuite Pricing for 2024: Features & Plans Explained 

SmartSuite 2025 Cost: Pricing Guide & Plan Comparison

SmartSuite 2025: Benefits, Features & Pricing

Best SmartSuite Pricing Plans in 2024

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